Receptionist/HR Administrative Assistant (7141)

Summary: Team Automotive Group is seeking a detail-oriented and highly professional receptionist to support their Human Resources team while serving as the first point of contact for visitors and incoming communications. This role combines front desk reception, HR support, internal communications, accounting assistance, and office coordination to ensure smooth day-to-day operations. Responsibilities: - Greet and assist visitors in a professional and welcoming manner - Answer and direct incoming calls, including rollover lines from the dealership - Receive, sign for, and distribute packages and deliveries - Maintain a clean, organized, and professional lobby and conference room areas - Provide administrative support to the HR team, ensuring timely and accurate completion of tasks - Monitor and track New Hire Ambassador tasks, including I-9 completion and onboarding milestones - Assist with onboarding documentation and compliance tracking - Assist with W-2 distribution and benefits enrollments, providing support to employees as needed - Provide Paycom support, including password resets and basic troubleshooting - Maintain strict confidentiality when handling employee records and information - Scan and route documents for the Accounting department - Prepare and send birthday and work anniversary cards for employees - Assist with general office and clerical tasks as needed - Order office supplies and maintain appropriate inventory levels - Maintain inventory of corporate uniforms and coordinate distribution - Ensure cleanliness and organization of supply rooms and shared office spaces - Maintain a professional and well-stocked work environment Required Qualifications: - High school diploma or equivalent required - Minimum of 1 year of experience in a receptionist or customer service role - Excellent verbal and written communication skills - Strong organizational and multitasking abilities - Proficiency in Microsoft Office Suite (Word, Excel, Outlook) - Ability to maintain a professional demeanor and appearance - Strong customer service orientation and interpersonal skills - Ability to handle sensitive and confidential information with discretion - Attention to detail and problem-solving skills Preferred Qualifications: - Previous administrative, receptionist, or HR support experience preferred - Professional communication skills, both verbal and written - Ability to manage multiple tasks in a fast-paced environment - Experience with HRIS systems (Paycom preferred) is a plus - Friendly, dependable, and service-oriented attitude - Additional certification in office administration or related field preferred - Experience in an automotive dealership or similar environment is advantageous - Familiarity with multi-line phone systems and office equipment Required Skills: Microsoft Office, HRIS systems Nice-to-Have Skills: Customer service orientation, Multitasking abilities, Professional demeanor