Accounts Payable Specialist

Job Summary:

The Accounts Payable Clerk is responsible for performing a variety of accounting and clerical tasks to ensure accuracy in financial transactions, inventory control, and customer account maintenance. This role requires strong attention to detail, organizational skills, and a commitment to providing excellent customer service.

Key Responsibilities

• Verify product quantities and prices.
• Code invoices for payment and enter them into the accounting system.
• Mail checks and payment documentation to vendors.
• Accounts Receivable & Inventory Control
• Process receiving reports generated by the warehouse and match them to Accounts Payable invoices.
• Review and process customer invoices, ensuring corrections and approvals are completed by the Office Manager or Controller.
• Prepare and post customer payments, complete bank deposits, and maintain accurate cash receipt records.
• Reconcile customer accounts and process adjustments to ensure monthly statements are accurate.
• Review credit history and references for new accounts and set up accounts in the computer system.
• Complete and mail quarterly seed tax reports and annual seed permit reports.
• Royalty Reporting
• Assist the Business Manager with data collection, maintenance, and preparation for royalty reporting and audits.
• General Clerical & Administrative Duties
• Enter daily warehouse loading sheets into the computer and resolve inventory discrepancies.
• Answer phones, direct calls, take messages, and assist walk-in customers.
• Open, date-stamp, and distribute mail.
• Track upcoming deadlines and notify appropriate personnel.
• Provide backup for seed tag printing and general office operations.
• Type letters, reports, and special projects for management and other departments as needed.

Qualifications

• Previous experience in accounts payable, receivable, or general accounting preferred.
• Strong attention to detail and organizational skills.
• Proficiency in computer-based accounting and data entry systems.
• Excellent communication and customer service skills.
• Ability to handle multiple tasks and meet deadlines.

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