Payroll Coordinator

Payroll Coordinator

Number of Openings:	1	Division:	Corporate
Full/Part Time/Casual:	Full Time	Program:	Finance
Regular/Temporary:	Permanent	Location:	Dundas ON
Union:	Non-union	Hours of Work:	Days 8am-4pm / 8:30am-4:30pm *Average 75 hours bi-weekly
Posting Date:	May 7, 2026	Closing Date:	Until Filled
Wages:	$36.87-$43.37 per hour Dependent on experience	French Language Skill Requirement:	N/A
This posting is for a current vacancy.

POSITION SUMMARY:
Coordinator – Payroll (C-P) provides payroll expertise and is responsible for overseeing, coordinating, collecting, verifying and processing corporate level bi-weekly payroll (including government remittances), as well as year end and month end pay related requirements. This role processes wage/employment status changes. The C-P is responsible for maintaining, developing, and providing various payroll and/or staff reports, and ensuring that staff information is entered and maintained accurately in human resources information /payroll systems. The Coordinator – Payroll engages as a business partner in continuous improvement efforts to create an efficient and effective corporate payroll function. This role acts as a collaboration point between organizational Human Resources and Finance needs. The C-P requires a strong attention to detail, interpersonal skills, and knowledge of legal requirements as related to payroll. This role supports the Payroll Supervisor and Manager – Finance through the provision of support and information as needed for the smooth operations of both functions. The C-P supports both pre and post collective bargaining efforts from a payroll perspective. This role may act as the first point of contact for SJHC Managers who have payroll, collective agreement or legal questions. The C-P works collaboratively with all SJHC leadership on payroll matters as they relate to their direct reports. This role also supports Programs Assistants through payroll coaching and support. The C-P works closely with various Human Resources team members where there are payroll requirements. CORE DUTIES AND RESPONSIBILITIES Serve as the subject matter expert on payroll functions. Manage payroll processing and ensure timely electronic payments to employees. Compile payroll data, complete reports, and maintain accurate records. Maintain staff motivation and commitment to payroll objectives. Respond to payroll-related inquiries from internal staff and external stakeholders (e.g., Service Canada, Canada Revenue Agency, collection agencies). Act as the Primary Officer for Service Canada for issuing Records of Employment. Liaise with the payroll service provider to maintain the payroll software system. Ensure legal compliance in payroll activities and resolve related issues. Maintain and configure the payroll software system for pay periods, employee data, wage scales, and leaves, and other employee entitlements. Manage year-end rollovers, including premium updates, pay periods, and accounting cycles. Resolve payroll discrepancies and ensure payroll is balanced. Assist in updating payroll policies and procedures. Stay current with federal, provincial, and local legislation. Maintain professional knowledge through workshops and industry resources. Interpret and apply collective agreements and employment standards. Collaborate with HR members to ensure accurate wage assignments, benefits, and deductions. Maintain payroll import spreadsheets. Coordinate multiple projects independently and as part of the Finance Team. Oversee year-end processes: T4s, T4As, T2200s, WSIB, EHT, and Receiver General reconciliations. Work with the other Finance Team members to balance payroll accounts and allocate to the general ledger. Take ownership of professional development and complete mandatory training. Maintain confidentiality of payroll and HR information Coordinate special payroll functions such as garnishments, lump sum payments, termination payments Continuous improvement initiative within the payroll functions in line with corporate strategic initiatives Provide both pre- and post-collection bargaining support to SJHC Bargaining Team, process changes in pay system in line with changes resulting from bargaining activities Engage as a first point of contact for staff or managers with collective agreement, legal or other related payroll items Coaching / mentoring others in payroll best practices Perform other duties as assigned. CORE COMPENTENCIES Regularly demonstrates our mission, vision and values: Support compassionate care, faith and diversity Deliver quality care, pursue and share knowledge, respect diversity, remain faithful Commit to working everyday with dignity, respect, service, justice, responsibility and enquiry Ability to work collaboratively with others; sharing expertise and drawing on the expertise of others Actively promotes a healthy, supportive and inclusive work environment Proactively contributes to initiatives, supporting and encouraging positive change Ability to engage in effective problem solving, possess logic and analytical thinking Skilled at thinking about creative solutions to complex problems Solid team-based approach to everyday work activities Superior communication skills both verbal and written, with an excellent customer service mind set Foster positive relationships with management and unionized staff. Positive and professional, with a “can do” attitude Willingness to regularly go the extra mile and actively support co-workers Willingness to learn and mentor with senior staff members Maintaining on-going compliance with corporate policies and procedures, health and safety regulations, and relevant external standards Participating fully in both internal and external training requirements Participating fully in corporate quality initiatives Ensure compliance with SJHC policies and health and safety standards. Maintaining the privacy and confidentiality of all personal health records (including both client and personnel), and following all the privacy and confidentiality requirements of any and all electronic medical record systems used (including but not limited to Procura and HPG)
QUALIFICATIONS:
Graduate of college or university level business studies, required Canadian Payroll Certification (Payroll Compliance Professional (PCP)-National Payroll Institute), required Minimum 5 years of progressive payroll experience, required Experience in a multi-union environment, required Proficient in MS Outlook, Office 365, Teams, and Excel, required Strong understanding of Quadrant software, preferred Understanding of WorkDay software, an asset Working knowledge of payroll accounting principle, an asset Experience with Macros, an asset Intermediate knowledge of employment legislation and legal frameworks, required

St. Joseph’s Home Care is an equal opportunity employer, committed to equity, inclusiveness, and diversity across all our programs, practices, facilities, and team. AI is not used in our recruitment processes for the selection of candidates.

If you require any accommodation during the recruitment process, such as alternate formats of materials or accessible meeting rooms, please inform the hiring manager before your interview. Should you wish to conduct your interview in French, kindly contact our head office to arrange this in advance.