Marketing Coordinator - Proposals

Marketing Coordinator - Proposals

Location: Flexible (Hybrid or 100% Remote, Approved States)

Compensation: $33 - 36/hour (negotiable based on experience)

 

Position Overview

The Marketing Coordinator - Proposals supports Spheros Environmental’s pursuit and proposal efforts by contributing to the development of clear, compliant, and high-quality proposal materials. Reporting to the Senior Marketing Coordinator, this role works closely with marketing teammates, technical experts, and business development teams to supports proposal development activities, primarily assisting with coordination, document preparation, and production tasks.

 

This position is well-suited for an early-career marketing professional with an interest in proposal development or professional services marketing and is seeking to deepen their expertise in proposal development and pursuit execution. The ideal candidate is comfortable working in a deadline-driven setting, is a skilled collaborator, and brings strong attention to detail, organization, and follow through to their daily work.

 

As part of the Marketing team, this role supports how Spheros connects strategy, brand, and technical excellence through consistent, well-executed pursuit materials while providing an opportunity to deepen skills in proposal execution within a professional services environment. This role is designed as a growth opportunity for someone looking to build foundational skills in proposal coordination and AEC marketing.

 

Key Responsibilities:

Proposal & Pursuit Support

• Support the preparation of proposals, statements of qualifications (SOQs), letters of interest, and related pursuit materials
• Assist with proposal coordination, including schedules, task tracking, content assembly, and version control
• Format and produce proposal documents using Microsoft Word and Adobe InDesign in accordance with established templates and brand standards
• Compile resumes, project descriptions, and standard content from approved libraries
• Support proposal compliance checks and submission readiness
• This role offers hands-on experience and mentorship in proposal development, providing a strong foundation for growth within marketing, proposals, or business development.

 

Content, Quality, & Process

• Edit and proofread proposal content for clarity, consistency, grammar, and alignment with Spheros brand standards
• Apply feedback from the Senior Marketing Coordinator and pursuit teams
• Support quality control reviews and post-submittal file organization and archiving
• Follow established proposal development processes and best practices

 

Collaboration

• Coordinate with technical staff and marketing teammates to collect required inputs
• Support internal deadlines and milestones during active pursuits
• Contribute to a collaborative, organized, and quality-focused Marketing team environment

Qualifications:

• Bachelor’s degree in Marketing, Communications, English, Journalism, or a related field
• 2 - 4 years of experience supporting marketing or proposal development within the AEC or environmental consulting industry
• Experience using Adobe InDesign to format and produce proposal or marketing materials
• Strong organizational, writing, editing, and proofreading skills
• Proficiency with standard business design and collaboration tools (e.g., Microsoft 365, including Teams and SharePoint, and Adobe Creative Cloud)
• Ability to manage multiple tasks and deadlines in a fast-paced, deadline-driven environment
• Willingness to learn pursuit strategy and AEC-specific requirements

 

Preferred Qualifications

• Experience supporting proposals or SOQs in an AEC or environmental consulting firm
• Familiarity with proposal compliance requirements and RFP-driven pursuits
• Working knowledge of brand standards and document production best practices
• Interest in continuing a career in marketing, proposals, or business development within professional services
• Willingness to participate in professional associations such as SMPS, APMP, or PIE with a demonstrated commitment to continued learning and industry engagement

Why Spheros Environmental?

• Competitive Compensation & Benefits: Hourly rate of $33 - 36/hour, with opportunities for bonuses and 401(k) contributions.
• Professional Growth: Ongoing training, conference opportunities, and pathways to leadership and ownership roles.
• Work-Life Balance: Hybrid work options and flexible remote work opportunities in approved states.
• Inclusive Culture: We are an equal opportunity employer that fosters a diverse and supportive work environment.
• Opportunities to provide clients with services from all of Spheros Environmental practice areas.

Apply today! Spheros Environmental is an equal-opportunity employer.