Corporate Administrative Assistant - Southern FS, Inc. - Marion, IL

Summary: Southern FS, Inc. is a company committed to sustainability in agricultural and energy-related products. They are seeking a Corporate Administrative Assistant to provide administrative support, ensuring efficient office operations and assisting various departments with their tasks. Responsibilities: - Retrieve mail from post office during work hours and sort - First person to answer phones and wait on front counter – answer patron questions, take payments, greet and route guests/salesmen to proper person - Posting payments - Prepare intercompany mail bags for route truck and distribute intercompany mail from route truck - Count and balance location bank bags and make bank deposit - Deposit checks through CoBank and make two reports, one for Controller and one for vault w/cancelled checks - Organize cancelled checks from vault to storage - Retrieve cash deposits from Banterra and file receipts - Download and post payments from Virtual Terminal and create report - Download and post payments from MARS system and create report - Assist LP Dept in all daily functions - Assist Financing Dept in reporting and transactions - Handle delinquent accounts via phone - Purchase and process birthday cards and company monthly calendar - Purchase Walmart gift cards to send out with birthday cards - Coordinate and pick up birthday treats - File sales reports and work orders - Separate Bulk Fuel driver tickets and disperse to Inventory Specialist and Boles location - Word processing projects for General Manager, Operations Manager, Sales Manager, Credit Manager, Controller and Human Resources Manager - Call in Estimated Tax Payment Confirmation for Controller - Assist with company events; coordinate meals, memos, flowers, etc - Ordering and inventory control of office supplies and forms - Coordinate schedule for shredder box pick up - Coordinate special mailings - Coordinate Fed Ex and UPS shipping and distribute incoming deliveries - Schedule office meetings - Keep employee addresses and phone listings current and available - Other duties as assigned - Report to work at prescribed times - Come to work neat and clean and in company uniforms as much as possible to project a good company image - Be safety conscious always and report any unsafe operations or equipment to Supervisor - Cooperate with Supervisor, co-workers, patrons and peers - Be friendly and show concern for patron needs - Strive to keep company equipment in high state of repair and cleanliness - Have a working knowledge of all products and services offered by company - Notify Supervisor of all time off (i.e. personal days, sick days, vacation, etc.) at earliest possible time - Perform all other duties as assigned. Other duties may be assigned Required Qualifications: - Associate degree (A.A.) or equivalent from two-year College or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience - Demonstrates essential abilities including business knowledge, collaboration, communication, customer focus, decision making and skill development - Must be able to obtain and maintain a valid driver's license and satisfactory driving record - Must be able to work extended hours as business conditions warrant - Must be able to travel independently Required Skills: Administrative support, Communication, Customer focus Important Skills: Business knowledge Nice-to-Have Skills: Skill development, Valid driver’s license, Collaboration, Decision making Benefits: Fully funded pension, Medical, dental, vision, and life insurance, Variety of supplemental plans like accident, critical illness, disability, hospital indemnity, and identity theft protection, Generous paid time off (PTO), Paid holidays, 401(k) plan with company matching, Free Employee Assistance Program (EAP)