Advancement Associate/IS-1001-09

Trust Fund positions are unique to the Smithsonian. They are paid for from a variety of sources, including the Smithsonian endowment, revenue from our business activities, donations, grants and contracts. Trust employees are not part of the civil service, nor does trust fund employment lead to Federal status. The salary ranges for trust positions are generally the same as for federal positions and in many cases trust and federal employees work side by side. Trust employees have their own benefit program, which may include Health, Dental & Vision Insurance, Life Insurance, Transit/Commuter Benefits, Accidental Death and Dismemberment Insurance, Annual and Sick Leave, Family Friendly Leave, 403b Retirement Plan, Discounts for Smithsonian Memberships, Museum Stores and Restaurants, Credit Union, Smithsonian Early Enrichment Center (Child Care), Flexible Spending Account (Health & Dependent Care). 

Come join a team of dedicated staff at an exceptional time in the Smithsonian’s history during the Smithsonian Campaign for Our Shared Future.  The Smithsonian has surpassed its $2.5 billion fundraising goal one full year ahead of schedule, a milestone that comes as the nation prepares to commemorate its 250th anniversary in 2026. This achievement marks the largest fundraising effort in the history of any cultural organization and represents a defining moment for the Institution and the country it serves. The Our Shared Future campaign has advanced the Smithsonian’s reach and impact, empowering the institution to find solutions to today’s most pressing challenges. The Smithsonian has built a model fundraising organization, driven by talented staff across our many museums, research centers and cultural centers. This position offers exciting opportunities for the successful candidate to make a significant impact on the future of the Smithsonian. There is no better time to join this amazing Institution.

The Office of Advancement oversees and guides the fundraising efforts of the entire Smithsonian and is home to the central development organization for the Institution. In addition to raising significant support for a variety of Smithsonian initiatives, the Office of Advancement provides support services to advancement offices across the Institution. The office engages with staff throughout the Smithsonian in accomplishing their goals.

The Advancement Associate works in the Office of Advancement for the Smithsonian Institution and provides technical and administrative support across the Advancement Services and Planning team including support for the Senior Director. The Advancement Associate will handle scheduling, travel planning, procurement and reimbursement requests, database entry, spreadsheet creation, report/presentation preparation, answering phones, correspondence, file maintenance, and related administrative support.

Qualified candidates will successfully demonstrate strong communications skills, an ability to successfully manage multiple deadlines, superior organization skills, and a thirst for learning. At least one year of experience is required of providing administrative support to a high-functioning team. Experience in a large, complex non-profit organization and/or advancement department preferred. 

Applicants, who wish to qualify based on education completed outside the United States, must be deemed equivalent to higher education programs of U.S. Institutions by an organization that specializes in the interpretation of foreign educational credentials. This documentation is the responsibility of the applicant and should be included as part of your application package.

Any false statement in your application may result in your application being rejected and may also result in termination after employment begins.

Application Instructions 

Interested candidates should submit their resumes and a cover letter by March 26, 2026. Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (month and year); and average number of hours worked per week. Relocation expenses are not paid. 

What To Expect Next: Once the vacancy announcement closes, a review of your resume will be compared against the qualification and experience requirements related to this job. After review of applicant resumes is complete, qualified candidates will be referred to the hiring manager. 

The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.  To learn more, please review the Smithsonian’s Accommodation Procedures.

The Smithsonian Institution is an Equal Opportunity Employer. To review the Smithsonian’s EEO program information, please click the following: https://www.si.edu/oeo.