HR Administrative Assistant, Part-Time

Summary: Sagis Diagnostics is a company focused on providing critical administrative support within the HR Department. The HR Administrative Assistant is responsible for employee file management, organization, and compliance, ensuring all employee files are complete and accurate according to federal and state requirements. Responsibilities: - Create, organize, and maintain physical and electronic employee files in compliance with federal and state recordkeeping requirements - Audit employee files for completeness using established compliance checklists - Identify missing or incomplete documentation and flag gaps to the HR Coordinator or HR Generalist for follow-up - Ensure proper document placement in designated file categories: personnel files, medical files, and education/certification files - Scan and upload documents into employees' electronic files in the shared drive and HRIS system (Paycom) - Organize, purge, and archive outdated employee records in accordance with retention policies - Retrieve employee files for HR team members, audits, or separations as needed - Maintain organized filing systems in both physical file rooms and electronic platforms - Provide general clerical support to the HR team as needed - Assist with HR projects and special assignments as directed by the HR Director - Communicate proactively with HR team regarding file status, questions, or system improvements - Use Microsoft Outlook, Teams, Word, and Excel for routine correspondence and recordkeeping - Identify inefficiencies in filing systems or processes and recommend improvements - Ask clarifying questions to ensure accuracy rather than making assumptions - Maintain up-to-date knowledge of document types and filing protocols through ongoing training Required Qualifications: - High school diploma or equivalent - 1-2 years of administrative or clerical experience, including: Filing, records management, or document organization, Data entry with strong attention to detail, Customer service or professional office environment experience - Strong organizational skills and ability to manage multiple tasks with accuracy - Ability to follow detailed processes and compliance checklists exactly as written - Experience with Microsoft Office Suite (Word, Excel, Outlook) and Microsoft Teams preferred - Excellent written and verbal communication skills - Ability to work independently with minimal supervision while knowing when to ask questions - Strict confidentiality – must be comfortable handling sensitive employee information including payroll, medical records, and personnel matters - Ability to balance accuracy with reasonable productivity (detail-oriented without excessive overthinking) Preferred Qualifications: - Prior exposure to HR functions or HR office environment - Experience with HRIS systems (Paycom experience is a plus) - Familiarity with employee recordkeeping or compliance documentation Required Skills: Employee File Management, Records Management, Document Organization, Data Entry, Microsoft Office Suite, Microsoft Teams, HRIS Systems, Compliance Documentation