Full-time Accounting Assistant

Summary: Ronald McDonald House Charities of Southern Arizona is dedicated to providing support for families with critically ill children. The Accounting Assistant will maintain financial accuracy and compliance, ensuring the organization’s reputation for transparency and responsibility while supporting day-to-day financial operations. Responsibilities: - Maintain the accuracy and integrity of all day-to-day cash disbursement functions, including receipt of all invoices, debit card transactions, credit card transactions, check requests and assigning account numbers when needed - Entry of all cash disbursement transactions into QuickBooks Desktop - Monitor bank transactions and track any missing receipts from staff - Perform weekly check runs and weekly debit/credit card entry to help meet month end reporting deadlines - Responsible for maintaining a digital version of all accounting files as well as filing paper documents - Remote check deposit and reporting for all third-party fundraising - Assist with pre-audit preparation and assist Business Manager during annual audit with audit requests - Keep track of 1099 vendors, maintain and requests form W-9 for vendors and issues annual 1099s - Obtains and maintains Certificates of Insurance or Worker’s Compensation waivers from vendors - Value and record all in-kind donations monthly - Maintains all office equipment such as printers, fax machine, postage meter, ensuring they are in good working order and that supplies are always available Required Qualifications: - Bachelor's degree in accounting is preferred but not required. Work experience in lieu of a degree may be considered - Bilingual in English and Spanish is preferred but not required - Ability to maintain confidentiality of personnel and corporate data - This position requires long periods of sitting and computer work - Must be able to pass a criminal background check and drug screening - Excellent communication and organizational skills are required - Ability to represent RMHC-SA professionally and enthusiastically - Ability to work independently - Microsoft Office skills, including Outlook, Word, and Excel; QuickBooks Desktop experience is a plus Preferred Qualifications: - Non-profit accounting experience a plus Required Skills: Accounting, QuickBooks Desktop, Microsoft Office, Excel, Word, Outlook, Enthusiasm, Bilingual English, Spanish Benefits: Medical (100% paid for employee, plus 70% for family), Dental, Vision insurance (both 50% for employee), Retirement savings matching, Generous PTO plan