Temporary Program Administrator

Special Instructions to Applicants: 

All interested applicants should attach a cover letter and resume in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.

About Rice:

Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation’s top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities. 

Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice’s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name — RICE — Responsibility, Integrity, Community and Excellence. 

Position Summary:

The GCC Program Administrator will be responsible for providing programmatic, administrative, financial, and operational support for several GCC research and training groups and initiatives to meet organizational objectives, including the administrative management of multi-institutional programs and related events and activities. The ideal candidate can communicate effectively with faculty, students and others, both internally and externally, and works well in a team environment. The Gulf Coast Consortia (GCC) is a collaborative, eight-member academic organization, located at Rice, focused on building interdisciplinary and multi-institutional partnerships and expanding training and research opportunities in the quantitative biomedical sciences. 

The ideal candidate is a capable, people-oriented, detail-oriented person, with a track record of excellent customer service in an academic environment. He or she will have experience in organizing and implementing conferences, workshops and other events and in assisting with program administration and proposal development. 

Workplace Requirements: 

The office for this position is located in the BioScience Research Collaborative, 6500 Main Street, Houston.

This position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration. Typically, this is 3-4 days/week in the office.  Per Rice policy 440, work arrangements may be subject to change.

The anticipated appointment dates are May 18, 2026, through November 13, 2026 (40 hours a week).

Hiring Range: $52,000 - $54,000

Minimum Requirements: 

• Bachelor's Degree
  • In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year for year basis may be substituted.

• 1+ years of experience
  • In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year-for-year basis may be substituted.

Skills: 

• Ability to learn new strategies
• Excellent verbal and written communications skills
• Ability to work well under pressure and manage projects simultaneously
• Good organizational and time management skills
• Knowledge of Microsoft Office suite 
• Ability to work independently and as part of a team to meet expected deadlines and schedules 
• Excellent client service orientation 
• Attention to detail
• Good data management skills
• Basic knowledge of managing budgets and developing financial plans
• Ability to work in team environment

Preferences:

• Familiar with academic, biomedical research institutions in the Texas Medical Center.
• 3+ years experience in planning and organizing large events

Essential Functions:

• Assists with the planning, preparation, and implementation of various events and meetings, including communication, vendor, supplier and participant outreach and confirmation; budgeting; and reporting
• Assists with the development of proposals to support multi-institutional programs 
• Serves as a GCC representative at GCC events
• Communicates and promotes research and training program events
• Updates webpages as assigned and works as part of a team that determines and/or edits content 
• Performs other duties as assigned

Additional Functions:

• Develops training curriculum and may teach a course, seminar or workshop, including integrating program and curriculum into related programs
• Participates in grant preparation and submission 

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits 
Rice Mission and Values: Mission and Values | Rice University 

Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University’s Human Resources Office via email at facstaffada@rice.edu for support.

If you have any additional questions, please email us at jobs@rice.edu . Thank you for your interest in employment with Rice University.