Facilities Coordinator

Summary: Proofpoint is a global leader in human- and agent-centric cybersecurity. The Facilities Coordinator role involves managing office readiness, coordinating vendor services, and supporting employee moves while ensuring effective communication with internal stakeholders and vendors. Responsibilities: - Identify and report building-related issues (e.g., HVAC, lighting, custodial services) to building management for resolution, and support office service needs including vending, document destruction, and furniture installations - Maintain office readiness by managing supplies, receiving deliveries, preparing new-hire workstations, and supporting meeting and conference room setup and reset - Submit, track, and follow up on building and office repair work orders through the building management system - Monitor and resolve employee Facilities requests submitted through Jira in accordance with established SLA requirements - Collaborate with cross-functional teams to build effective working relationships and support timely execution of company objectives - Serve as a primary point of contact for internal stakeholders, vendors, and service providers to ensure effective coordination and service delivery - Support Facilities procurement activities by assisting with vendor onboarding and creating purchase orders in accordance with company policies - Coordinate vendor services and repairs for office equipment, including printers and copiers - Plan and support employee moves while maintaining accurate space-planning data - Maintain Facilities documentation, standard operating procedures (SOPs), and SharePoint pages - Conduct regular space inspections to help ensure functionality, safety, and appearance standards are maintained - Support safety, security, and compliance initiatives, including fire drills, workplace safety walkthroughs, regular collaboration with Global Safety & Security, and coordination with building management as needed - Provide support for all company-sponsored employee events, including setup, teardown, and coordination for onsite and off-site activities; assist with operational reporting, audits, cost tracking, and reception desk coverage Required Qualifications: - Associate's degree or 4-year college degree preferred, or equivalent practical experience - Proficiency with Microsoft Office (Word, Excel, PowerPoint, SharePoint) and Jira; experience with space-planning or procurement software is a plus - Strong written and verbal communication skills, with the ability to interact professionally with employees, vendors, and contractors - Demonstrated customer service orientation with a collaborative, solution-focused approach - Self-starter and collaborative team player with strong organizational, time-management, and attention-to-detail skills - Ability to proactively troubleshoot issues and follow tasks through to resolution - Ability to work independently and manage multiple priorities in a fast-paced environment - Ability to follow oral and written instructions and adapt to changing business needs Required Skills: Microsoft Office, Jira, Space-planning Software, Procurement Software, Facilities Management, Vendor Coordination, Office Equipment Maintenance, Safety, Compliance, Customer Service Orientation Benefits: Competitive compensation, Comprehensive benefits, Career success on your terms, Flexible work environment, Annual wellness and community outreach days, Always on recognition for your contributions, Global collaboration and networking opportunities, Flexible time off, A comprehensive well-being program with two paid Wellbeing Days and two paid Volunteer Days per year, Plus a three-week Work from Anywhere option