HR Compliance & Recruiting Coordinator

Summary: Pilatus Aircraft USA Ltd is seeking an HR Compliance & Recruiting Coordinator to join their team. This role involves providing administrative and operational support in key HR functions, focusing on recruiting coordination, HR compliance, and benefits support. Responsibilities: - Coordinates recruiting activities, including job postings, interview scheduling, and candidate communication - Arranges candidate travel and onsite interview logistics - Maintains applicant tracking records and supports applicant flow log requirements - Assists with background checks, reference checks, and pre-employment testing - Supports new hire onboarding, including orientation logistics, I-9 and E-Verify completion, and benefits enrollment coordination - Supports preparation and submission of annual compliance reports such as EEO-1, VETS-4212, and Affirmative Action Plan documentation and data collection - Helps ensure compliance with federal and state employment laws, including EEO, ADA, FMLA, and state-specific regulations - Administers the safety-sensitive drug and alcohol testing program, including random selections, notifications, tracking, and documentation - Serves as the Designated Employer Representative (DER), acting as the primary contact with testing vendors, laboratories, and the Medical Review Officer (MRO) - Serves as a first point of contact for employee benefit questions and assists with enrollments, qualifying life event changes, and open enrollment activities - Coordinates with benefits vendors to resolve routine benefit eligibility or documentation issues - Assists with apprenticeship program coordination, including scheduling, documentation, and communication with participants and training partners - Supports training coordination and maintains LMS training records - Assists with employee events, communications, and HR projects as assigned Required Qualifications: - Bachelor's degree in HR, Business Administration, or related filed; or equivalent experience - 1-3 years of experience in HR, recruiting coordination, or related administrative support role - Strong organizational skills with high attention to detail and accuracy - Excellent written and verbal communication skills - Ability to handle confidential information with discretion and professionalism - Proficiency with MS Office Preferred Qualifications: - Experience with HRIS or ATS systems Required Skills: Recruiting coordination, HR compliance, Benefits administration, Applicant tracking systems (ATS), Human Resources Information Systems (HRIS), MS Office, EEO compliance, ADA compliance, FMLA compliance, Drug, alcohol testing program administration, Report preparation, submission, Discretion Benefits: 11 paid holidays a year, 15 days of paid vacation time, 6 days of paid sick/personal time to start with an increase to 20 days of paid vacation time after 5 years with Pilatus, 90% of medical, dental, and vision premiums paid for single coverage and 80% for family coverage, averaging $9,600 annually, Monthly health savings account (HSA) contributions totaling $2,250 for single coverage and $3,000 for family coverage annually, 401(k) retirement plan matching up to 6%, Life and long-term disability insurance premiums paid in full, Tuition assistance available annually after the first year