Administrative Assistant (Part Time) - MS

Summary: Peoria Christian School is seeking an Administrative Assistant to support daily operations. The role includes managing phone calls, securing substitutes, handling mail, and assisting the principal with various administrative tasks. Responsibilities: - Arrive and depart school based on PCS policies - Answer all incoming phone calls and take messages, etc - Secure substitutes on a daily basis - Make copies as directed by the principal - Send faxes - Sort and distribute daily mail - Log immunization and physical forms in compliance with ISBE requirements and submit according to ISBE guidelines - Count incoming money: soda and milk - Review and proofread manuals and documents as requested by the principal - Plan and provide details for projects as directed by the principal or his/her representative - Attend and participate in all meetings as outlined in the contract or assigned by the principal - Welcome and assist everyone entering the office in a way that reflects a Christ-like attitude - Provide first aid, CPR, and AED, as needed, and retain current certification - Order office supplies based on the Principal’s approval, or other requests as directed by the principal - Make announcements - Assist athletic director - Count concessions money - Count ticket money - Other activities as directed by the principal - Maintain records, including electronically (PowerSchool) and hard copy (cumulative folder), and other records as assigned by the principal - Prepare News Feed information - Enter Homework Hotline information - Distribute necessary lunch information received from the Business Manager and order lunch items - Create forms - Organize network parents - Assist the spiritual life director in retreats as requested - Assist with field trips as assigned by the principal - Develop staff duty schedules (lunch, recess, before/after school) - New student schedule as assigned by the principal - Communicate staff weekly middle school schedule - Attendance - Honor roll - Print report cards - Recognize the role of parents as being primarily responsible to God for their children’s education and be prepared to assist them with this task - Know and comply with emergency and crisis procedures - Maintain professional and technical knowledge by attending educational workshops, by reviewing professional publications, by establishing personal networks, and by participating in professional societies - Maintain a safe and clean working environment by complying with procedures, rules, and regulations - Keep proper discipline in the hallways and on school premises - Enforce the parent/student handbook - Contribute to the spiritual growth of the students by example, by personal and professional studies, and by personal devotions and worship - Actively assist and encourage students to grow in their faith - Develop rapport with students, parents, and staff - Supervise and sponsor extra-curricular activities, as assigned or needed - Support the broader program of the school by attending extra-curricular activities when possible - Recognize the need for and contribute to good public relations inside the school family, as well as outside in the community - Contribute to team effort by accomplishing related results as needed - Attend and participate in scheduled devotionals, staff training, committees, and faculty meetings - Cooperate with the Board and administration in implementing all policies, procedures, and directives governing operation of the school - All other duties, as assigned, by the Board, Superintendent, or building principal Required Qualifications: - High School education level - Ability to arrive and depart school based on PCS policies - Ability to answer all incoming phone calls and take messages - Ability to secure substitutes on a daily basis - Ability to make copies as directed by the principal - Ability to send faxes - Ability to sort and distribute daily mail - Ability to log immunization and physical forms in compliance with ISBE requirements and submit according to ISBE guidelines - Ability to count incoming money: soda and milk - Ability to review and proofread manuals and documents as requested by the principal - Ability to plan and provide details for projects as directed by the principal or his/her representative - Ability to attend and participate in all meetings as outlined in the contract or assigned by the principal - Ability to welcome and assist everyone entering the office in a way that reflects a Christ-like attitude - Ability to provide first aid, CPR, and AED, as needed, and retain current certification - Ability to order office supplies based on the Principal's approval, or other requests as directed by the principal - Ability to make announcements - Ability to assist athletic director with counting concessions money and ticket money - Ability to maintain records, including electronically (PowerSchool) and hard copy (cumulative folder), and other records as assigned by the principal - Ability to prepare News Feed information - Ability to enter Homework Hotline information - Ability to distribute necessary lunch information received from the Business Manager and order lunch items - Ability to create forms - Ability to organize network parents - Ability to assist the spiritual life director in retreats as requested - Ability to assist with field trips as assigned by the principal - Ability to develop staff duty schedules (lunch, recess, before/after school) - Ability to communicate staff weekly middle school schedule - Ability to report attendance, honor roll, and print report cards - Ability to recognize the role of parents as being primarily responsible to God for their children's education and be prepared to assist them with this task - Ability to know and comply with emergency and crisis procedures - Ability to maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies - Ability to maintain a safe and clean working environment by complying with procedures, rules, and regulations - Ability to keep proper discipline in the hallways and on school premises - Ability to enforce the parent/student handbook - Ability to contribute to the spiritual growth of the students by example, personal and professional studies, and personal devotions and worship - Ability to actively assist and encourage students to grow in their faith - Ability to develop rapport with students, parents, and staff - Ability to supervise and sponsor extra-curricular activities, as assigned or needed - Ability to support the broader program of the school by attending extra-curricular activities when possible - Ability to recognize the need for and contribute to good public relations inside the school family, as well as outside in the community - Ability to contribute to team effort by accomplishing related results as needed - Ability to attend and participate in scheduled devotionals, staff training, committees, and faculty meetings - Ability to cooperate with the Board and administration in implementing all policies, procedures, and directives governing operation of the school - Ability to perform all other duties, as assigned, by the Board, Superintendent, or building principal Required Skills: Phone call handling, Substitute scheduling, Copying and faxing, Mail sorting and distribution, Immunization and physical form logging, Money counting, Proofreading, Project planning, First aid, CPR, AED, Office supply ordering, Record maintenance, PowerSchool, Form creation, Schedule development, Attendance reporting, Honor roll reporting, Report card printing, Emergency and crisis procedure compliance, Discipline enforcement, Parent/student handbook enforcement, Extra-curricular activity supervision