Project Coordinator

Project Coordinator (Remote | Project Management, Operations, Client Coordination)

Position Type: Full-Time, Remote Working Hours: Flexible (Aligned with U.S. client collaboration)

About the Role

We’re hiring a Project Coordinator to keep projects organized, on track, and moving forward across multiple client initiatives.

This is a high-execution role focused on:

• Tracking timelines
• Coordinating teams
• Managing communication
• Ensuring deliverables are completed on time

You’ll act as the operational backbone of projects, ensuring nothing slips through the cracks.

What You’ll Own

Project Coordination & Execution

• Track project timelines, deliverables, and dependencies
• Ensure tasks are completed on time across teams
• Maintain clear visibility into project status
• Support smooth execution from start to finish

Stakeholder Communication

• Act as the central communication hub between:
  • Clients
  • Internal teams
  • Project managers
• Provide regular updates and ensure alignment
• Follow up consistently to keep projects moving

Project Tracking & Documentation

• Maintain project plans, timelines, and trackers
• Document:
  • Meeting notes
  • Status updates
  • Action items
• Use tools like:
  • Asana
  • Trello
  • Monday.com

Meetings & Coordination

• Schedule and coordinate project meetings
• Prepare agendas and ensure clarity on objectives
• Track follow-ups and action items after meetings

Risk & Issue Management

• Identify delays, risks, or blockers early
• Flag issues proactively to project managers
• Help coordinate solutions across teams

Resource & Budget Support

• Assist with resource allocation across projects
• Track project expenses vs. budget
• Support project managers with planning and reporting

Reporting & Visibility

• Prepare project status reports for stakeholders
• Provide clear updates on:
  • Progress
  • Risks
  • Deliverables
• Support presentations and reporting materials

What Makes You a Strong Fit

• You are highly organized and detail-oriented
• You follow up until things are completed
• You can manage multiple projects without losing clarity
• You communicate clearly and proactively
• You anticipate problems before they escalate

Required Experience & Skills

• 2+ years in:
  • Project coordination
  • Project management support
  • Operations roles
• Experience with project tools like:
  • Asana
  • Trello
  • Monday.com
• Strong proficiency in:
  • Google Workspace or Microsoft Office
• Experience with:
  • Project documentation
  • Reporting and tracking
• Excellent communication and coordination skills

Nice to Have

• Exposure to project management methodologies (Agile, Scrum, Waterfall)
• Experience working with remote or distributed teams
• Background supporting client-facing projects
• Experience managing multiple stakeholders simultaneously

What a Typical Day Looks Like

• Review project trackers and update timelines
• Follow up with team members on pending tasks
• Coordinate meetings and document key outcomes
• Identify risks and escalate when needed
• Update stakeholders on progress
• Support reporting and project documentation

In short: You ensure projects move forward smoothly, deadlines are met, and teams stay aligned.

Key Metrics (KPIs)

• On-time completion of project deliverables
• Accuracy of project tracking and documentation
• Timeliness of follow-ups and updates
• Reduction in missed deadlines or execution gaps
• Stakeholder satisfaction and communication quality

Why This Role Stands Out

• High ownership across multiple projects
• Exposure to cross-functional teams and client work
• Clear path into Project Manager roles
• Opportunity to build strong operational systems
• Remote flexibility with structured workflows

Interview Process

• Initial Screening Call
• Recruiter Interview
• Client Interview
• Offer & Onboarding

Apply Now

If you:

• Are organized and execution-focused
• Enjoy coordinating teams and timelines
• Thrive in fast-paced environments

This role is a strong fit.