Administrative Professional 4-OPERATIONS

Summary: Ohio Department of Youth Services is seeking an Administrative Professional 4 to work in the OPERATIONS Team at Indian River Juvenile Correctional Facility. This role provides high-level administrative and operational support, managing data and ensuring compliance with state and national standards. Responsibilities: - Serve as the designee for the Juvenile Correctional Operations Administrator, making independent decisions and interpreting policies to resolve issues and complete assignments - Maintain accurate youth records, staff attendance, call‑offs, post information, and incident reports within JJCMS and other DYS systems - Process institutional releases and AWL documentation, ensuring proper forms, signatures, scanning, and staff notifications - Review population and movement sheets and enter appropriate movements in JJCMS - Coordinate LAP and PD requests, including logging, scanning, emailing representatives, and arranging youth escorts - Prepare complex and confidential correspondence, reports, spreadsheets, charts, and data visualizations - Support the Superintendent, Deputy Superintendent, and Operations Administrators with administrative tasks as needed - Research and analyze programs, procedures, and policies; develop proposals, plans, and recommendations for leadership - Manage business functions of the Operations Office and coordinate special programs, projects, and auxiliary functions - Perform public relations duties, respond to inquiries and complaints, and provide program information to the public - Assist with Performance‑Based Standards (PbS) and American Correctional Association (ACA) data collection Required Qualifications: - Serve as the designee for the Juvenile Correctional Operations Administrator, making independent decisions and interpreting policies to resolve issues and complete assignments - Maintain accurate youth records, staff attendance, call-offs, post information, and incident reports within JJCMS and other DYS systems - Process institutional releases and AWL documentation, ensuring proper forms, signatures, scanning, and staff notifications - Review population and movement sheets and enter appropriate movements in JJCMS - Coordinate LAP and PD requests, including logging, scanning, emailing representatives, and arranging youth escorts - Prepare complex and confidential correspondence, reports, spreadsheets, charts, and data visualizations - Support the Superintendent, Deputy Superintendent, and Operations Administrators with administrative tasks as needed - Research and analyze programs, procedures, and policies; develop proposals, plans, and recommendations for leadership - Manage business functions of the Operations Office and coordinate special programs, projects, and auxiliary functions - Perform public relations duties, respond to inquiries and complaints, and provide program information to the public - Assist with Performance‑Based Standards (PbS) and American Correctional Association (ACA) data collection - 30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field - Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field - Or 12 mos. exp. as Administrative Professional 2,16872 - Or equivalent of Minimum Class Qualifications For Employment noted above Preferred Qualifications: - Adaptability - Attention to detail - Commitment to excellence - Professionalism - Strong interpersonal communication skills - Good judgment of people and situations - Change agent - Excellent customer service - Trauma-responsive - Solution driven Required Skills: Administrative Support, Data Management, Program Coordination Nice-to-Have Skills: Organizing, Continuous Improvement, Planning