HR Admin

Summary: Koons Automotive Group, a member of Asbury Automotive Group, is one of the largest automotive retailers in the U.S. The HR Admin - MD role is essential for supporting recruitment, onboarding, and employee engagement initiatives at the White Marsh dealership, ensuring compliance with HR policies and facilitating smooth communication with new hires and stakeholders. Responsibilities: - Assist with the recruitment process by communicating with applicants and new hires in a friendly and professional manner - Initiate, review, and track background checks and drug screens, ensuring timely processing and compliance - Review job applications for completeness, coordinate with hiring managers, and advise on applicant qualifications - Conduct new hire orientation sessions twice weekly or as needed, ensuring all onboarding documentation and training are completed accurately - Ensure completion of I-9 verification within required timeframes and confirm receipt of job descriptions by new hires - Maintain regular communication with hiring managers regarding candidate status, background checks, and onboarding progress - Coordinate onboarding logistics, including scheduling orientation, preparing payroll documentation, and uploading employee records into electronic HR systems - Update and maintain orientation materials, ensuring availability and accuracy for each session - Collaborate with external payroll administrators to ensure onboarding documentation is processed promptly and accurately - Provide new hire information for sales training and other departmental onboarding activities - Monitor candidate progress daily, providing updates to HR and hiring managers to facilitate timely decision-making - Address issues related to background screening and drug testing, troubleshooting vendor-related concerns as needed - Review negative background or drug screen results, applying company policies to determine employment eligibility - Operate effectively under pressure in a high-volume office environment, demonstrating professionalism and discretion at all times - Perform additional HR-related duties that support the organization’s mission and values, including promoting diversity and inclusion initiatives - Travel occasionally (less than 10%) as required, maintaining a valid driver’s license for business needs Required Qualifications: - Bachelor's degree in Human Resources, Business, or a related field - 1 to 3 years of professional experience in HR or a related area - Strong interpersonal, verbal, and written communication skills - Ability to maintain highly confidential information - Proven ability to build relationships across organizational levels - Establish trust and operate both independently and collaboratively - Familiarity with recruitment processes and onboarding procedures - Proficiency in managing multiple projects under deadline-driven conditions - Valid driver's license - Willingness to travel occasionally - Strong commitment to diversity, inclusion, and workplace equality Required Skills: Recruitment processes, Onboarding procedures, Background checks, Drug screening, I-9 verification, HR policies compliance, Employee records management, Diversity, inclusion commitment, Trust establishment, Independence, Confidentiality management, Project management Benefits: Paid holidays, Paid time off, Paid training programs, Stock awards, Medical insurance, Vision insurance, Dental insurance, Accident insurance, Critical illness insurance, Hospital indemnity plans, Paid pregnancy leave, Health savings accounts (HSAs), Flexible spending accounts (FSAs), Short-term disability plans, Long-term disability plans, Life insurance options (whole and term life), 401(k) plan with company matching