Administrative Assistant

Summary: NBCUniversal is one of the world's leading media and entertainment companies, creating and distributing world-class content. The Administrative Assistant will provide administrative support to the SVP of Global Media Operations, managing schedules, coordinating meetings, and handling various office tasks. Responsibilities: - Proactively managing/coordinating daily schedule/calendar, expenses, contacts, travel arrangements, meetings (internal and external), conferences, and seminars for the team leader - Demonstrates leadership to maintain credibility and trust with management staff - Determining the importance of meeting requests and schedule; accordingly, demonstrate flexibility, patience, and persistence in routinely rescheduling meetings - Manages complex schedule and coordinates meetings with internal and external parties across multiple time zones utilizing multiple calendars, and anticipating problems and conflicts in advance - Responsible for excellence in complex meeting/event preparation (AV, room scheduling, telepresence events, etc.), set-up, and follow-up including preparing presentations /agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink - Manage expense policy, including team approvals, reimbursements and expense reports for team leader in accordance with established policy guidelines, track expenses and follow-up in timely manner - Managing general office and administrative tasks, including ordering of miscellaneous supplies, renewing memberships, and subscriptions, managing distribution lists, photocopying, faxing, deliveries, etc - Creating and editing presentations, agendas, spreadsheets, communications, databases, and reports - Participating in meetings, take notes and disseminate information to relevant stakeholders - Responsible for drafting and editing correspondence - Managing special projects/events as designated and assist other department members as necessary and acts as back up for other assistants on team - Performing other duties as assigned Required Qualifications: - Prior professional experience in an administrative support role - High School diploma or GED required - Track record of proactively managing/coordinating daily schedule/calendar, expenses, contacts, travel arrangements, meetings (internal and external), conferences, and seminars for the team leader with minimal error - Ability to work with and maintain confidential information - Expertise in Microsoft Office programs including Outlook, Word, Excel and Teams - Advanced knowledge of PowerPoint a plus - Solid interpersonal skills, including a professional phone manner, email etiquette and in-person presence - Experience taking detailed notes, extracting action items, following up with stakeholders and overseeing general team programming needs - Ability to understand priorities and adjust meetings and content appropriately - Knowledge of all basic office equipment required Preferred Qualifications: - Prior experience supporting a leader working across different time zones - A self-starter who is organized with strong decision-making capability, ability to follow through without supervision - Adaptable to various competing demands and demonstrate the highest level of customer service and response - Superior organizational and administrative skills with the ability to multi-task and prioritize work - Forward looking thinker, who actively seeks opportunities and proposes solutions - High degree of professionalism and the ability to interface well with internal stakeholders - Demonstrates ability to work on a team and willingness to give assistance to co-workers in other areas - Must be able to maintain department business with the utmost confidentiality - Excellent organizational, analytical, and administrative skills, together with developed interpersonal skills, telephone manner and attention to detail - Highly resourceful team-player, with the ability to also be extremely effective independently Required Skills: Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft Teams, Microsoft PowerPoint, Calendar management, Expense management, Meeting coordination, Note-taking, Office equipment operation, Customer service, Confidentiality management, Decision-making Benefits: Medical, dental and vision insurance, 401(k), Paid leave, Tuition reimbursement, A variety of other discounts and perks