Recruiting & Talent Operations Coordinator

Summary: Beast Industries is a multifaceted media and entertainment company founded by Jimmy Donaldson, known as MrBeast. They are seeking a Recruiting & Talent Operations Coordinator to manage the logistics of hiring and develop AI-powered systems to enhance the recruitment process. Responsibilities: - Coordinate interviews across multiple teams, time zones, and schedules - Manage candidate communications from first interview through offer stage - Ensure interviewers and candidates are prepared with the right information at the right time - Track candidates accurately through our ATS (Greenhouse) and recruiting tools - Partner with recruiters to manage interview loops, feedback timelines, and decision momentum - Build and maintain AI-powered workflows that eliminate manual work across scheduling, candidate communication, follow-ups, and data entry - Identify every repetitive task in the recruiting process and ask: can this be automated? Then automate it - Use AI agents, prompt systems, and no-code/low-code platforms to replace manual coordination wherever possible - Document what you build, measure the impact, and keep iterating - Build and maintain real-time dashboards that track pipeline health, recruiter productivity, time-to-fill, interview conversion rates, and candidate experience scores - Surface insights that help recruiters and hiring managers make faster, better decisions - If a search is slowing down or a funnel is leaking, you’re the first to see it, and the first to flag it - Be a warm, responsive, and reliable point of contact for candidates - Use AI to personalize communication, reduce response times, and ensure no candidate ever falls through the cracks - Ensure every interaction, from first outreach to offer, feels fast, clear, and intentional - Represent Beast professionally and thoughtfully at every touchpoint - Identify opportunities to improve scheduling, tools, and processes - Build automations for scheduling, reminders, feedback collection, offer logistics, and onboarding handoffs - Create consistency and clarity as hiring volume increases - Be the person on the team who knows what’s possible and keeps pushing the boundary of it Required Qualifications: - 1–3+ years of experience in recruiting coordination, HR operations, or a high-volume operational role - Hands-on experience building with AI tools such as GPT, Claude, Gemini, automation platforms, or equivalent. You use these daily, not occasionally - Demonstrated ability to build automations, prompt systems, agent workflows, dashboards, or tools that made a measurable difference in how work got done - Experience building dashboards or working with recruiting data such as time-to-fill, pipeline conversion, interviewer capacity, candidate NPS, or similar metrics - Strong organizational skills and attention to detail — high volume doesn't mean things slip; your systems are tight enough that they don't have to - Excellent written and verbal communication skills; fast, clear, and professional under pressure - Experience with ATS platforms (Greenhouse preferred) and scheduling or recruiting tools - Comfort working in a high-volume, fast-changing environment with the ability to juggle multiple priorities without losing accuracy or follow-through - Professional judgment, discretion, and a high bar for candidate experience - A builder's mindset. You see inefficiency as a problem you're responsible for solving Preferred Qualifications: - Experience with ATS platforms (Greenhouse preferred) and scheduling or recruiting tools Required Skills: AI tools GPT, AI tools Claude, AI tools Gemini, Prompt systems, Agent workflows, Dashboard building, Recruiting data analysis, ATS platforms (Greenhouse), Scheduling tools, Recruiting tools Benefits: Employee equity plan grant, Bonus, Generous Medical (Blue Cross Blue Shield), Dental, Vision and company-paid Life Insurance, Company contributions to employee Health Savings Accounts (HSA), 401k Plan with Safe Harbor company-matching, Flexible vacation policy and paid company holidays, Company-provided technology package, Relocation assistance where applicable, including travel and company-provided housing for the first 90 days