Summer Training Admin Intern (TPA)

Summary: Matthews™ is seeking a Summer Training Administrative Intern to support the administrative initiatives of the office and assist the training department with duties related to their Summer Class Training. The intern will perform data entry, manage calendars, support recruiting initiatives, and communicate information to clients and agents while relieving office officials of clerical and administrative work. Responsibilities: - Act as the office point of contact for Matthews Summer Class Training Program and assist the Training and Recruiting Team ad hoc - Preparing first day collateral - Communicate updates to Summer Class Trainees - Organize mixers and activities - Ordering catering and setting up for Summer Training Events - Prepare conference room for live trainings and herd summer class - Special projects assigned by the training team - Ordering, stocking, inventory, and expense report of office supplies - Liaison for MREIS and New Hire agent for smooth on-boarding and off-boarding process - Computer set up, phones etc - Welcome packets and New Hire collateral - Building and office card access - Updating seating chart in Box and in Atlas - Workstation setup as needed - Clean out agent cube if terminated - Liaison between building management and MREIS - Handle on-site building requests - Required emergency course education - Parking validations - Office equipment management - Reload and troubleshoot Pitney Bowes system - Printer supplies (toner and paper) and stocking (daily) - Printer troubleshooting and handle troubleshooting with vendor - Mail pickup and delivery (daily) - Cleaning up office - Keeping organized and presentable (daily) - Clean refrigerator (weekly) - Setup conference room for conference calls and meetings - Monday morning meeting - Setup live trainings - Stocking collateral and water for meetings - Setting up recruiting presentations - Coordinating with vendors for miscellaneous office tasks - Assisting agents with basic technology needs - Expense reimbursements - Coordinating internal office events - Office competition support - Recruiting administrative support - Miscellaneous tasks Required Qualifications: - Relative experience - Expert knowledge of Microsoft Office including but not limited to SharePoint, Word, Excel, OneNote, and Outlook - Ability to work in a fast-paced, demanding environment while maintaining strong attention to detail and time management - Excellent interpersonal and communication skills - Exceptional problem-solving skills - Ability to apply common sense and understanding to interpret instructions and perform duties efficiently Preferred Qualifications: - The ideal candidate is extremely detail oriented, intelligent, confident, and professional - This person must be proactive with the ability to anticipate potential problems and solve them before they occur - The candidate should be driven, ambitious, excited by new challenges, and thrive in a fast-paced, high-energy work environment Required Skills: Microsoft Office Important Skills: Data Entry