Receptionist

JOB PURPOSE

The primary purpose of this role is to provide timely and effective receptionist and administrative support for the

executive areas. This includes responsibility for screening visitors and incoming phone calls, preparing relevant

correspondence, handing confidential and sensitive materials, organizing for meetings and events as well as normal

clerical duties such as mail and ordering/maintaining supplies for the executive area.

DUTIES AND RESPONSIBILITIES

Assist the executive team with office related duties to support the daily operation of the organization.

Manages time sensitive and confidential materials, creating and preparing correspondence to ensure timely production

of itineraries, memos, letters, emails, and presentations.

Assists with the administration of facilities and equipment.

Assists with the organization of paper and electronic filing systems.

Schedules appointments and organizes/coordinates arrangements for meetings and conferences, including preparing

materials and providing logistical support, ordering food, etc.

Answers and screens all incoming calls, handles caller inquiries where possible, re-directs calls as appropriate and

takes messages as needed.

Greets, assists and/or directs visitors, vendors, and the general public by employing a professional, courteous, and

respectful demeanor at all times.

Assists with coordination of domestic travel arrangements and itineraries as needed.

Enter information into databases and systems and running reports.

Copying, scanning, faxing documents, and creating bulk mailings.

Distributes incoming/outgoing mail.

Monitor and request office supplies.

Adhere to guidelines and procedures to ensure the safe handling, removal, and disposal of both hazardous and nonhazardous

materials.

All other duties, as assigned, should be at the end of each list.

QUALIFICATIONS

High school diploma or equivalent

Excellent computer skills; experience in accounting software and Microsoft Office Suite; database, or other system

knowledge

Excellent follow-through and time management

Excellent organizational skills and the ability to excel at details, multi-tasking and working under pressure.

Ability to work in a fast-paced environment.

Analytical ability to develop and implement improvements or recommendations.

Must be friendly and outgoing.

WORKING CONDITIONS

While performing the duties of this position, the employee is subject to a typical office environment. The noise level in

the work environment is usually low to moderate.

Job Description Format HR Department Revised: August 2018

PHYSICAL REQUIREMENTS

The job requires a fair amount of sitting for extended periods of time with some stair climbing, walking and light lifting of

objects on a consistent basis.