Accounting Assistant

Summary: Mackinac State Historic Parks is managed by the Mackinac Island State Park Commission, and they are seeking an Accounting Assistant to join their administrative team. The role involves providing support functions, including receptionist duties, technical support for inventory, and general clerical assistance to ensure the smooth operation of the organization. Responsibilities: - DUTY 1: General Duties Museum Store Administrative DutiesProcess inventory transfer order, damaged items and requisition forms.Maintain the back-office inventory processing transfer orders as needed.Process book orders as needed.Perform monthly bank reconciliations of all bank accounts. Scan all bank statements and reconciliations monthly to be stored electronically.Perform monthly balance sheet reconciliations for Accounts Receivables. Send out past due Accounts Receivable invoices as needed.Monitor Point of Sale system for open orders that should be closed and close them as needed. Invoicing in galaxy as needed.Monitor Accounts Receivables with the Chief of Accounting and Accounting TechniciansDUTY 2: Receptionist/Front Desk DutiesServes as main receptionist for the Sinclair Avenue Office location. Receive and direct phone calls and greet visitors. Respond to visitors and general inquiries by telephone, in person, by email and in writing.Keep phone listing updated. Coordinate and/or schedule telephone system maintenance or service as needed.Collect mail daily or as needed from post office for MSHP and Mackinac Associates. Process and distribute incoming and outgoing mail and packages. Coordinate interoffice mail. Monitor postage balance and work with Accounting Technician to ensure funds are available on the machine.Maintain schedule for organization meeting rooms.Handle lost and found items.Attend to the flag daily.Keep the front office copies of the Process and Procedures Manual and Crisis Handbook up to date.Maintain online schedule Cannon Firings/Guns Across the Straits (GATS)DUTY 3: Administrative Support ServicesProvide general administrative support to professional staff, file paperwork and perform various clerical functions as assigned. Perform typing and general work processing for managers, including park operations.Dispense ferry tickets and log boat tickets as needed.Assist with operating standard office equipment including calculators, copy machines, postage, machines. Request service, if needed. Set up and update online accounts as requested.Order and maintain office supplies.Update the Visitors Guide phone list yearly with marketing.Participate in any committee assigned to by the Director.Assist seasonal staff with housing arrival/departures as needed and general information. Maintain staff visitor guide.Coordinate Salvation Army donation drop offs.Pickup/drop off administrative staff as the boat docks as requested.Maintain seasonal parking logbook and issue parking passes as needed.DUTY 4: General Sales SupportPrepare and send invoices to group tour companies, schools and scouts, street sweeping, park partners, educational outreach and book vendors.Process credit card payments of groups, wedding, and other special visitor programs.Keep a log of all incoming checks, cash, and receipts. Keep a log of all written receipts from the Mainland and Island Offices.Process orders for online sales. Process retail and wholesale book orders.Generate and print BOCA tickets for partners, sponsors, and internal use.Monitor cannon firings/GATS, process payments, and correspond with guests regarding their reservation when necessary Required Qualifications: - Completion of high school or equivalent - Must possess excellent communication skills, both verbally and in writing - Ability to interact in a friendly, approachable, and consistent manner - Ability to interpret instructions and guidelines, and able to monitor deadlines - Proficiency with personal computer systems and associated accounting software as well as Microsoft Word, Excel and emails - Ability to work and make decisions as well as carry out tasks that are routine for position or additionally assigned - Ability to do the following activities, with or without reasonable accommodation: Frequent lifting and/or carrying of heavy objects (file boxes) - Walking long distances through parks and up steep inclines in all weather - Frequent twisting, bending, stooping, reaching, and grasping - Sitting or standing for full shift - Ability to use ferry boat transportation to and from Mackinac Island, and bridge transportation to St. Ignace Required Skills: Accounting software, Microsoft Word, Microsoft Excel, Email communication, Inventory processing, Bank reconciliation, Accounts receivable management, Point of Sale system, Invoice processing, Office equipment operation Benefits: Benefits as stated in the MISPC Economic Benefits Guide for revenue bond employees.