Insomniac - Media Admin, New Media

Insomniac - Media Admin, New Media Location: Calabasas, CA, USA Job Summary: WHO ARE YOU? Do you enjoy dance music? Do you excel at post-production project management? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture and a love of the new media space. Is this you? Read on… WHO ARE WE? Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction.  The quality of the Headliner experience is our top priority. Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac's events have taken place in 13 countries across five continents. The company's premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993. THE ROLE The New Media department is responsible for all steps of the production process for the creation of video, animation, and original audio related to marketing materials, live-streaming, on-site multimedia activations and art installations. The Media Admin is responsible for assisting in the operations of the media department. Working closely with the Sr Director of Media Operations, this position will be tasked with setting and managing meetings for all production related festival needs, tracking communications, leading Asana management, and advancing travel. This is not a remote position and is an office-centric role based out of Calabasas, CA. This position reports to the Senior Director of Media Operations. RESPONSIBILITIES At the direction of the Director of Media and Sr. Director of Media Ops, the Admin will be responsible for arranging media production related meetings, ensuring the right parties are present and agenda are set Work in Asana, tracking all related tasks and due dates, making sure they are communicated appropriately. Handle all travel advancing Maintain purchase logs for all company card purchases, as well as reconciling online As needed, create and submit expense reports for Sr Dir of Media, Dir of Media and Dir of Post Maintain internal reporting documents - crew logs, task completions Working with Design and Video teams, lead outside vendor on boarding, PO creation and invoice intake Assist on Special Projects as needed QUALIFICATIONS Bachelor’s degree in a relevant field equivalent experience preferred 3-5 years of experience in media production preferred but not required Ability to evaluate project briefs creatively and financially as well as  communicate effectively these evaluations to the client. Familiar with project management tools such as Asana, preferred Basic knowledge of creative processes and exposure to creative workflows Understanding of digital content formats, assets and the role of video editors, sound designers and motion graphic artists Experience in quality control and familiarity with proofreading, editing and reviewing deliverables to ensure accuracy and adherence to project specifications Ability to manage multiple tasks and deadlines in a fast-paced environment Excellent time management skills to support the timely completion of projects Attention to detail and ensure all project components meet high standards of quality before release Strong written and verbal communication skills with teams, stakeholders and external partners Ability to clearly convey project requirements, timelines and expectations Ability to address minor project issues (ie. Scheduling or resource gaps) and make adjustments to keep projects on track Ability to partner well within a team and support colleagues in meeting their goals Flexible and adaptable to different team dynamics and tasks Handle sensitive information related to internal projects, assets and brand content Ability to work independently and collaboratively in a fast-paced, deadline-driven environment Proactive and solution-oriented mindset with a “nothing is impossible” attitude Ability to escalate issues effectively and resolve them in a timely manner Passion for electronic dance music is highly preferred WORK ENVIRONMENT Must be able to tolerate loud noise levels & busy environments May work in drastic temperature climates Must be willing to frequently work, and travel to work events, during evening and weekend hours, as required, to meet deadlines Utilize a personal vehicle for business-related travel when required Attend and support company events, including domestic and international travel, as needed Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa. EQUAL EMPLOYMENT OPPORTUNITY We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. Insomniac strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation. We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas. We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Insomniac will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Insomniac also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process.  Insomniac will also provide reasonable religious accommodations on a case-by-case basis. Hourly Pay Rate Range: $23.00 - $28.00 USD HIRING PRACTICES The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms. Live Nation Entertainment will never request payment or equipment purchases as part of the hiring process. Recruiters will only contact candidates from official Live Nation or affiliated brand email domains.