Nonprofit Expense & Payroll Coordinator in Pennsylvania State

Summary: Ledgerly Consulting is a human-first, boutique accounting and advisory firm dedicated to serving nonprofits. They are seeking a Nonprofit Expense & Payroll Coordinator to manage client payables processes, payroll preparation, and ensure compliance with financial operations. Responsibilities: - Own the end-to-end client payables process through BILL and other platforms, including onboarding clients into the platform, entering invoices and payments in alignment with GAAP, and managing accrual-based payables - Manage the full lifecycle of corporate credit card activity through BILL Spend & Expense and other institutions, including client onboarding, user management, and weekly expense entry and reconciliation - Support end-to-end payroll preparation, from requesting and reviewing client timesheets to processing payroll in ADP RUN for both internal and client review - Prepare and support day-to-day compliance, quarterly and year-end compliance reporting, including Forms 1099 and applicable state and local tax filings - Communicate directly with clients via phone, text, and email to gather information, clarify expenses, and ensure financial data is complete, accurate, and audit-ready - Maintain organized, audit-ready documentation, including expense reporting, payroll workpapers, and other compliance-related records - Develop proficiency across a suite of modern accounting and operational tools, becoming fluent in systems that support bill pay, expense management, and payroll processing - Support month-end close by assisting with reconciliations and ensuring completeness and accuracy of financial data Required Qualifications: - 1 to 3 years of experience preparing and submitting payroll in ADP, ensuring accuracy and compliance - 1 to 3 years of experience managing AP workflows in BILL Payables and BILL Spend & Expense - Strong foundational understanding of accrual and cash-basis expense accounting processes and nonprofit expense management - Associate's or Bachelor's degree in Accounting, Business, Finance, or a related field (or possess equivalent experience) - Strong skills in navigating external systems including but not limited to: Accounting software (QuickBooks Online, NetSuite, or equivalent), ADP Payroll Processing (e.g. ADP RUN, ADP WorkforceNow), Bill and Bill Payment Processing (BILL Payables & Receivables), Corporate Credit Card Processing (BILL Spend & Expense), Practice Management Systems (Canopy, or similar), Slack and Teams, Microsoft Office Suite and Google Office Suite - Must have a professional, distraction-free workspace suitable for remote work and maintaining confidentiality - Must be authorized to work in the United States now or in the future without visa sponsorship Required Skills: Payroll processing, Accounts payable management, Accrual accounting, Cash-basis accounting, Nonprofit expense management, ADP Payroll software, BILL Payables, Receivables, BILL Spend & Expense, QuickBooks Online, NetSuite, Practice management systems, Microsoft Office Suite, Google Office Suite, Slack, Client communication, Teams