Management and Marketing Assistant

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Job Function: Business Support

Job Sub Function: Administration & Secretarial

Job Category: Professional

All Job Posting Locations: Diegem, Flemish Brabant, Belgium

Job Description:

DePuy Synthes is recruiting for a(n) Management and Marketing Assistant. This position is located in Diegem, Belgium (hybrid) or in Canada (remote).

Please note that this role is available across multiple countries and may be posted under different requisition numbers to comply with local requirements. While you are welcome to apply to any or all of the postings, we recommend focusing on the specific country(s) that align with your preferred location(s):

Canada - Requisition Number: XXX

Johnson & Johnson announced plans to separate our Orthopaedics business to establish a standalone orthopaedics company, operating as DePuy Synthes. The process of the planned separation is anticipated to be completed within 18 to 24 months, subject to legal requirements, including consultation with works councils and other employee representative bodies, as may be required, regulatory approvals and other customary conditions and approvals. Should you accept this position, it is anticipated that, following conclusion of the transaction, you would be an employee of DePuy Synthes and your employment would be governed by DePuy Synthes employment processes, programs, policies, and benefit plans. In that case, details of any planned changes would be provided to you by DePuy Synthes at an appropriate time and subject to any necessary consultation processes.

Executive summary of the role.The Management & Marketing Assistant provides day-to-day management support to the General Manager and operational marketing support to the local marketing team, ensuring priorities are planned, tracked, and executed with quality and consistency. The role combines strong administrative coordination, structured follow-up, and marketing operations support in a regulated MedTech environment.Working closely with internal stakeholders (Sales, Marketing, Medical/Compliance, Finance, and Operations), the role helps translate business priorities into clear actions by coordinating the leadership rhythm (meetings, reporting, planning cycles), maintaining accurate administrative processes, and supporting the preparation and rollout of marketing materials and activities. Success is measured by reliability, attention to detail, compliance, and the ability to keep multiple workstreams moving across a matrixed organization.Main areas of responsibility / expected results/objectives of the role

• Provides proactive management assistance to the General Manager, including calendar management, meeting coordination, preparation of agendas/briefings, and follow-up on decisions and action items.

• Supports the marketing team with operational execution of the annual marketing plan (timelines, task tracking, internal approvals, and coordination of deliverables) in line with brand guidelines and compliance requirements.

• Coordinates internal logistics and administrative support for education and engagement activities (e.g., workshops and events) by managing planning checklists, bookings, documentation, and internal communications in line with company procedures.

• Prepares, formats, and maintains marketing and business materials (presentations, templates, toolkits) by coordinating internal review cycles (Medical/Legal/Compliance as applicable) and tracking approvals and version control.

• Supports internal commercial and administrative processes (e.g., purchase requests, vendor set-up initiation, invoice follow-up, and order tracking) by coordinating required information and ensuring timely internal follow-up.

• Maintains leadership reporting and trackers (KPIs, activity dashboards, action logs) and prepares concise updates for internal business reviews and team meetings.

• Drives continuous improvement of internal ways of working (standard templates, file structure, meeting routines, and process documentation) to increase efficiency and consistency.

• Coordinates internal stakeholders (Sales, Marketing, Medical/Compliance, Finance, Operations) to gather inputs, align timelines, and ensure smooth delivery of agreed activities.

• Communicates status updates clearly to internal stakeholders and ensures documentation is complete, accurate, and audit-ready where required. Main leadership commitments involved in the role****Connect

• Builds trusted working relationships with internal stakeholders by being responsive, organized, and solution-oriented.

• Acts as a reliable point of coordination between the General Manager, the marketing team, and cross-functional partners to ensure information flows and actions are closed.

• Brings structure to priorities by tracking requests, clarifying next steps, and escalating risks or conflicts early.

• Partners with internal subject-matter experts to ensure materials, meetings, and processes meet quality and compliance expectations. Shape

• Turns complex inputs into clear, user-friendly outputs (minutes, action lists, trackers, and presentations) that enable faster decision-making.

• Ensures deadlines and dependencies are visible and managed by maintaining plans and coordinating inputs across teams.

• Supports disciplined execution of key business routines (monthly reviews, planning cycles, and communications) through preparation, documentation, and follow-up.

• Promotes consistent ways of working by introducing templates, checklists, and clear communication standards. Growth

• Continuously improves personal and team effectiveness by adopting new tools, working methods, and administrative best practices.

• Supports the marketing team by anticipating needs, coordinating resources, and removing administrative barriers to execution.

• Encourages knowledge sharing by capturing decisions, documenting processes, and making information easy to find and reuse.

• Reinforces accountability by closing loops on actions, maintaining accurate records, and ensuring stakeholders are informed.

• Fast-paced, matrixed environment with multiple internal stakeholders and competing priorities.

• Strong focus on compliant processes (Medical/Legal/Compliance reviews, documentation, and audit readiness).

• Need for structured planning and execution to deliver marketing and business priorities on time and to a high quality standard.

• Complex internal governance and approval flows requiring strong coordination and attention to detail.

• High expectations for clear internal communication, accurate reporting, and consistent ways of working.

Qualifications****Required:

• Experience in value creation, health economics, commercial excellence, or strategic account support.

• Strong ability to translate data and evidence into actionable insights.

• Experience working in cross‑functional, matrixed environments.

• Strong project management and stakeholder alignment skills.

• Strategic mindset combined with hands‑on execution capabilities.

• Excellent communication and influencing skills.

• Fluency in Dutch and English (written and spoken).

• High integrity and professionalism.

Preferred:

• Master’s degree or equivalent experience in business, health economics, life sciences, or healthcare management.

• Experience in MedTech, Pharma, or healthcare consulting.

• Familiarity with value-based healthcare models and outcome measurement.

• Experience supporting complex tenders or long-term partnerships.

• Exposure to system-level healthcare transformation projects.

For more information on how we support the whole health of our employees throughout their wellness, career and life journey, please visit www.careers.jnj.com.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, external applicants please contact us via https://www.jnj.com/contact-us/careers, internal employees contact AskGS to be directed to your accommodation resource.

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#DePuySynthesCareers

Required Skills:

Preferred Skills: Administrative Support, Business Behavior, Business Writing, Communication, Customer Centricity, Data Capturing, Document Management, Event Management, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Professional Ethics, Travel Planning, Typing

The anticipated base pay range for this position is: €60,000.00 - €96,255.00

Benefits:

In addition to base pay, we offer the following benefits*: an annual bonus with set target (% of pay) depending on pay grade / location, where the actual amount is based on the employees’ and companies’ performance of the previous calendar year, or sales commissions. Moreover, we offer vacation days, parental leave for a minimum of 12 weeks, bereavement leave, caregiver leave, volunteer leave, well-being reimbursement, programs for financial, physical and mental health. We also offer service anniversary and recognition awards, and subject to the terms of their respective plans, employees - and in some location’s eligible dependents - can participate in several insurance plans. For more information, visit Employee benefits | Supporting well-being & career growth | Johnson & Johnson Careers.

*This is for informative purposes only. Amounts and actual benefits may vary by location and are subject to change.