Executive Assistant

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Job Function: Business Support

Job Sub Function: Administration & Secretarial

Job Category: Business Enablement/Support

All Job Posting Locations: Pomezia, Roma, Italy

Job Description:

DePuy Synthes is recruiting for an Executive Assistant, located in Pomezia, Italy. Job OverviewThe Executive Assistant provides high‑impact administrative and operational support to senior commercial leaders within DePuy Synthes. This role plays a critical part in enabling sales and commercial effectiveness by ensuring smooth day‑to‑day operations, strong coordination across teams, and professional engagement with internal and external stakeholders. The position offers exposure to commercial strategy, leadership decision‑making, and cross‑functional collaboration in a fast‑paced, purpose‑driven organization.Key Responsibilities

• Provide comprehensive administrative support to senior Selling and Commercial leaders, including calendar management, meeting coordination, and travel arrangements.

• Prepare, review, and format presentations, reports, correspondence, and other commercial materials with a high level of accuracy and confidentiality.

• Coordinate internal meetings, leadership reviews, and commercial forums, including agenda preparation, minutes, and follow‑up on action items.

• Serve as a key point of contact between commercial leadership, sales teams, and cross‑functional partners (e.g., Marketing, Finance, Operations).

• Support planning and execution of commercial initiatives, events, and customer‑related activities as needed.

• Manage expense reporting, purchase orders, and basic budget tracking in line with company policies and compliance requirements.

• Maintain organized records, documentation, and filing systems to support efficient information flow and decision‑making.

• Demonstrate strong work ethical behaviors and high collaborative attitude QualificationsEducation:

• Bachelor’s degree or equivalent professional qualification required.

• Additional training in business administration, management support, or a related field preferred. *Experience and Skills:*Required:

• Typically 4–6 years of experience in an executive assistant, administrative, or senior support role, ideally within a commercial or sales environment.

• Proven ability to support senior leaders with complex scheduling and multiple priorities.

• Strong organizational skills with exceptional attention to detail and follow‑through.

• High level of discretion and professionalism when handling confidential information.

• Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).

• Ability to work independently and collaboratively in a dynamic, fast‑paced environment.

• Fluency in English Preferred:

• Experience supporting commercial, sales, or regional leadership teams in a multinational organization.

• Familiarity with expense management, purchasing systems, and internal compliance processes.

• Experience coordinating meetings or events involving external customers or partners.

• Strong written and verbal communication skills tailored to senior‑level audiences.

• Comfort working across cultures and geographies. Other:

• Travel: Occasional domestic travel may be required (generally <10%).

• Certifications: Not required. For more information on how we support the whole health of our employees throughout their wellness, career and life journey, please visit www.careers.jnj.com.

Johnson & Johnson announced plans to separate our Orthopaedics business to establish a standalone orthopaedics company, operating as DePuy Synthes. The process of the planned separation is anticipated to be completed within 18 to 24 months, subject to legal requirements, including consultation with works councils and other employee representative bodies, as may be required, regulatory approvals and other customary conditions and approvals. Should you accept this position, it is anticipated that, following conclusion of the transaction, you would be an employee of DePuy Synthes and your employment would be governed by DePuy Synthes employment processes, programs, policies, and benefit plans. In that case, details of any planned changes would be provided to you by DePuy Synthes at an appropriate time and subject to any necessary consultation processes.

 Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, external applicants please contact us via https://www.jnj.com/contact-us/careers, internal employees contact AskGS to be directed to your accommodation resource.

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Required Skills:

Preferred Skills: Accountability, Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Event Management, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Process Oriented, Professional Ethics, Travel Planning, Typing

The anticipated base pay range for this position is: €29,800.00 - €48,530.00

Benefits:

In addition to base pay, we offer the following benefits*: an annual bonus with set target (% of pay) depending on pay grade / location, where the actual amount is based on the employees’ and companies’ performance of the previous calendar year, or sales commissions. Moreover, we offer vacation days, parental leave for a minimum of 12 weeks, bereavement leave, caregiver leave, volunteer leave, well-being reimbursement, programs for financial, physical and mental health. We also offer service anniversary and recognition awards, and subject to the terms of their respective plans, employees - and in some location’s eligible dependents - can participate in several insurance plans. For more information, visit Employee benefits | Supporting well-being & career growth | Johnson & Johnson Careers.

*This is for informative purposes only. Amounts and actual benefits may vary by location and are subject to change.