Secretary I - UAW Region 9

Summary: International Union, UAW is seeking a Secretary I to provide administrative support for Region 9. This role involves acting as a liaison with various stakeholders, managing office systems, and ensuring confidentiality in all administrative tasks. Responsibilities: - Provide high level administrative support for the regional office with strict confidentiality - Act as a liaison with other region & department staff, UAW staff, membership and affiliates - Know, interpret, and apply organizational policies, procedures, and protocols - Develop, coordinate, and assess office systems and operations, including but not limited to, recordkeeping, expense reporting, internal and external communications, meetings, travel and expenses, and other areas as assigned - Review and process incoming correspondence and materials, as well as prepare responses as appropriate - Proofreading, formatting, and editing of various documents - Database/entry management responsibilities - Coordinate support for staff and members, including resolution of questions and concerns and development of processes when necessary - Retrieve information quickly, utilizing internal and external data resources - Understand, and be able to communicate, the function of the UAW and both the internal and external labor movement - Review, input, and reconcile Purchase Card transactions and vendor due diligence - Proofread and format highly visible curriculum and publications utilized by all members of the UAW - Run analytics and create reports as requested - Create call letters for conferences and process registration and payment for in-person and virtual conferences, including communications with local unions and delegates - Facilitate registration for the Regional Activities and calculate payouts - Provide back up for other Regional clerical staff as needed, up to and including ability to support activities at other locations the regional office Required Qualifications: - Positive attitude with excellent communication and interpersonal skills - Ability to work in a team environment - Demonstrated ability to prioritize and manage multiple tasks within a high-pressure environment and meet unpredictable deadlines - Commitment to confidentiality and discretion - Demonstrated strong proofreading skills - Proficiency in Microsoft Office Suite - Highly motivated and a self-starter - Ability to learn department specific software (training will be provided) - Customer service: 1 year (Required) - Administrative: 1 year (Required) - Organizational skills: 1 year (Required) - Microsoft Outlook Calendar: 1 year (Required) - Communication skills: 1 year (Required) - Proofreading: 1 year (Required) Required Skills: Microsoft Office Suite, Microsoft Outlook Calendar, Proofreading Benefits: 401(k), Dental insurance, Employee assistance program, Health insurance, Life insurance, Paid time off, Parental leave, Professional development assistance, Tuition reimbursement, Vision insurance