Administrative Assistant/Scheduling Coordinator/Data Entry

Summary: Installed Building Products is seeking a dedicated and detail-oriented Scheduling Coordinator/admin assistant to join their team. The ideal candidate will manage appointments, coordinate schedules, and ensure smooth operations within the office, requiring strong organizational skills and excellent communication abilities. Responsibilities: - Manage and coordinate appointment schedules for staff and clients, ensuring efficient use of time and resources - Answer phone calls professionally, addressing inquiries and providing information regarding services offered - Maintain accurate records of appointments, cancellations, and rescheduling requests in the scheduling system - Assist with office management tasks, including filing documents, maintaining office supplies, and supporting administrative functions - Provide excellent customer service by addressing client needs and concerns promptly - Proofread documents for accuracy and clarity before distribution or filing - Collaborate with team members to ensure seamless communication and workflow within the office environment - Utilize computer software effectively to manage schedules and maintain organized records Required Qualifications: - Bilingual (English and Spanish) - Strong organizational skills with the ability to prioritize tasks effectively - Excellent phone etiquette to communicate professionally with clients and colleagues - Proficient in computer literacy, including scheduling software and standard office applications - Strong proofreading skills to ensure accuracy in documentation - Exceptional customer service skills to foster positive relationships with clients - Administrative experience that supports efficient office operations - Ability to Commute: Austin, TX 78758 (Required) - Ability to Relocate: Austin, TX 78758: Relocate before starting work (Required) - Job Types: Full-time, Part-time Required Skills: Scheduling Software, Computer Literacy, Proofreading, Administrative Experience, Customer Service, Bilingual English, Spanish Benefits: 401(k), Dental insurance, Health insurance, Vision insurance