Coordinator (Resourcing & Operations)

Summary: Imaginary Forces is a leading creative studio that shapes the visual language of entertainment and culture. They are seeking a highly organized Coordinator (Resourcing & Operations) to support staffing, scheduling, and freelancer management across their fast-paced creative studio, ensuring projects run smoothly and effectively. Responsibilities: - Manage day-to-day staffing and scheduling across projects in CETA - Maintain a clear view of team allocation, availability, and upcoming needs - Build and send daily callsheets to align teams on priorities - Coordinate freelancer sourcing, outreach, onboarding, and bookings - Track staff and freelancer availability, PTO, and resourcing gaps - Ensure alignment across CETA, Google Calendar, and team communications - Support producers and teams with coordination needs across projects - Support studio operations, internal workflows, and occasional events or client needs - Respond quickly to incoming requests and help unblock teams in real time - Support payroll prep for W2 freelancers - Identify resourcing gaps, overlaps, and pressure points early and flag them proactively - Support ad hoc production needs, including studio operations, internal initiatives, and events as required Required Qualifications: - Highly organized, detail-oriented, and reliable - Clear, responsive communicator who keeps people aligned - Comfortable juggling multiple priorities in a fast-paced environment - Takes initiative and follows through - Brings energy, presence, and a strong sense of ownership - Interested in how creative work gets made, not just tracking it on paper - Looking to grow within a creative studio environment - 1–3 years experience in coordination, production, or scheduling roles - Creative studio, agency, or production environment is a plus Preferred Qualifications: - An interest in entertainment, storytelling, and design is a big plus Required Skills: Scheduling, Staffing, Freelancer management, Resource allocation, Production coordination, Payroll preparation, Use of Google Calendar, Multitasking