Project Coordinator

Summary: Ideal Restoration, Inc is a company dedicated to providing emergency and environmental services to commercial and public facilities. They are seeking a highly organized Project Coordinator to support project managers in delivering environmental remediation services while ensuring exceptional client experiences and project completion. Responsibilities: - Provide exceptional project coordination for environmental remediation projects - Facilitate communication between office and field teams - Manage project documentation and proactively remove obstacles to project completion - Liaise with vendors, the warehouse, insurance adjusters, project managers, and customers - Manage the project lifecycle, including assembling estimates, notifications, and manifests - Utilize HubSpot for documentation and develop material allowances and scope sheets - Track contracts, invoices, submittals, and estimates - Provide daily status updates and maintain project schedules and files - Collect site reports and logs, prepare change orders and supplements - Assist with material purchases and deliveries and facilitate customer warranties and certificates of completion Required Qualifications: - 1-3 years of experience in construction or restoration project coordination or a related administrative role with strong organizational and communication skills - High school diploma or GED required - Proficiency in Google Suite - Bilingual English/Spanish is required - Basic understanding of financial reports and strong mathematical skills - Exceptional listening and communication skills to interact effectively with diverse stakeholders - Proactive and detail-oriented approach to problem-solving and task management - Ability to work independently and collaboratively in a fast-paced team environment - Availability during standard business hours (Monday - Friday, 7:30 AM - 4:30 PM with a 1-hour daily lunch), with occasional overtime or schedule adjustments as needed - Ability to stand, bend, kneel, reach, stoop, lift/carry up to 30 lbs, operate a computer, sit for extended periods, communicate in-person/virtually/at distances, and drive with reliable transportation to offices Preferred Qualifications: - Xactimate software experience is a plus - Familiarity with CRM or project management software (e.g., HubSpot) is highly desirable Required Skills: Project Coordination, Construction Project Coordination, Restoration Project Coordination, Google Suite, Xactimate, CRM Software, Project Management Software, HubSpot, Financial Reporting, Mathematical Skills, Listening Skills, Bilingual English/Spanish Benefits: Generous medical, Dental, 401k, Ideal covers 90% of employee and 25% of dependent medical insurance premiums