Administrative Assistant

Summary: Gulf Coast Social Services (GCSS) is a dedicated non-profit organization committed to providing comprehensive human services programs. We are seeking a highly organized and proactive Administrative Assistant to provide essential administrative support, ensuring smooth office functions and enhancing overall efficiency. Responsibilities: - Perform data entry, filing, and maintain accurate records using Microsoft Office and Google Workspace applications - Manage calendar scheduling, appointments, and coordinate meetings for staff members efficiently - Handle correspondence, proofread documents for accuracy, and ensure timely distribution of information - Support bookkeeping tasks including basic bookkeeping, invoicing, and expense tracking using Quicken or similar software - Provide excellent customer service by assisting clients and community members with inquiries both in person and via phone or email - Maintain office supplies inventory, organize files systematically, and ensure the overall cleanliness and organization of the office environment - Tracking required program documentation - Proofread documents for accuracy and clarity while maintaining high standards of professionalism in all communications Required Qualifications: - Proven experience in office management or administrative support roles with strong clerical skills - Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, Teams, and data entry tools - Excellent phone etiquette skills with experience managing multi-line phone systems - Strong organizational skills with the ability to prioritize tasks efficiently while managing time effectively - Demonstrated ability to handle confidential information discreetly while maintaining professionalism at all times Preferred Qualifications: - Experience with Quicken or similar bookkeeping software is preferred - Bilingual abilities are highly desirable to serve diverse community needs effectively - Previous experience as a receptionist or personal assistant is advantageous; familiarity with medical or dental reception is a plus Required Skills: Office management, Clerical skills, Microsoft Office Suite, Google Workspace, Microsoft Teams, Data entry, Quicken, Bookkeeping software, Phone etiquette, Multi-line phone systems, Bilingual abilities, Receptionist experience, Medical, dental reception Benefits: Dental insurance, Employee assistance program, Health insurance, Paid time off, Vision insurance