Executive Coordinator

EXECUTIVE COORDINATOR Location: Regina, SK, Canada The Opportunity: The Policing and Community Safety Services division helps keep communities safe by delivering and supporting effective law enforcement and private security services. The division fosters strong relationships with police services, First Nations and Indigenous Policing partners, and community, federal and government stakeholders. It also oversees the provincial policing contract with the RCMP and administers the Municipal Police Grants program to support municipal police services across Saskatchewan. Our candidate of choice will be a self-starter, who is attentive to detail and capable of meeting new challenges while supporting an inclusive team environment. The successful candidate will: • Manage the ADM’s calendar through collaboration, prioritization, and scheduling. • Prepare briefing and background materials to support the ADM in advance of meetings. • Monitor the ADM's email inbox and redirect requests to appropriate team members. • Plan, schedule, and coordinate travel and logistics for meetings, training sessions, and other events. • Monitor administrative processes and implement improvements within the branch to enhance efficiency. • Draft, record, proofread, and edit correspondence in accordance with Government of Saskatchewan (GOS) visual identity standards. • Coordinate and participate in management meetings by preparing agendas, recording minutes, and tracking action items to ensure timelines are met. • Manage incoming and outgoing correspondence to ensure timely distribution. • Maintain manual and electronic filing systems, including bring‑forward and records‑management processes. • Verify, code, process, and track invoices for approval and payment, ensuring compliance with policies. • Compile expense data and prepare budget reports for review. • Order office supplies and coordinate equipment repairs and furniture replacements.   Typically, the knowledge and experience would be obtained through a combination of formal education such as an Office Education Certificate, Business Administration, Business Certificate/Diploma or equivalent, supplemented with significant work experience supporting senior executive leaders  Job Capabilities:   As a public servant, we are seeking someone who: • Is accountable, takes ownership of their work by contributing to organizational outcomes and demonstrates the corporate values in our Commitment to Excellence. • Is innovative and seeks out ways for improvement by thinking creatively, identifying new ideas and taking responsible risks. • Works collaboratively with others to understand, engage and have meaningful dialogue to achieve work outcomes. • Is inclusive, identifies and is aware of personal bias, and readily seeks out and appreciates diverse perspectives. • Is adaptable, continuously learns from experience and applies those learnings to new situations. • Focuses on achieving public service excellence.   Technical Knowledge and Skills:   You will have knowledge of: • Knowledge of government structure, protocol, policies, and procedures, including budget and Cabinet processes • Knowledge of office management and administrative policies, procedures, and protocols • Knowledge of computer applications, including Microsoft Outlook, word processing, spreadsheet, and database software   Job Skills: • Communication (Level B)   • Critical Thinking (Level A)   • Digital Skills (Level A)   • Interacting with Others (Level A)   • Navigating Ambiguity (Level A)   • Managing Self (Level A)   • Health, Safety and Wellness (Level A)   • Data Literacy (Level A)   • Influence (Level A) • Political and Organizational Awareness (Level A) • Managing Organizational Resources (Level B)   Learn more about the Government of Saskatchewan's Capability and Skills Framework here.   What We Offer: • Dynamic and challenging work • Competitive salary • Comprehensive benefits package including pension • Vacation, scheduled days off, and other types of leave • Inclusive work environments • Career growth, development, and advancement opportunities • Flexible work arrangements   Our Commitment to Excellence: The Government of Saskatchewan upholds deep-rooted values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team. The Government of Saskatchewan provides the services, programs and supports the people of Saskatchewan need. We deliver on the Saskatchewan Plan for Growth to build a strong economy, strong communities and strong families, ultimately building a stronger Saskatchewan. Dedicated to service excellence, we demonstrate innovation, collaboration and transparency, practice effective and accountable use of resources and promote engagement and leadership at all levels.