Rotational Assistant, The Wall Group

Summary: Endeavor is a fully integrated management company championing creative talent through effective, career-elevating representation. The Rotational Assistant will provide general administrative support, manage artist bookings, and coordinate travel while maintaining a high level of professionalism in a fast-paced environment. Responsibilities: - General administrative support - Daily communication with artists - Oversee artists bookings - Create estimates / deal memos - Update options in artist calendars - Travel coordination - Accounting management (billing and wrapping jobs) - Managing artist and assistant schedule during show season - Client facing – field incoming calls and requests appropriately - Maintain executive's calendar - Interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, efficient, as well as a high level of professionalism and confidentiality - Organize, maintain, and update electronic databases and paper file - Also calls for flexibility with work hours Required Qualifications: - Ability to work in a fast-paced work environment - Ability to make key decisions while using sound judgment - Excellent communication and technical skills - Previous assistant experience required - General administrative support - Daily communication with artists - Oversee artists bookings - Create estimates / deal memos - Update options in artist calendars - Travel coordination - Accounting management (billing and wrapping jobs) - Managing artist and assistant schedule during show season - Client facing – field incoming calls and requests appropriately - Maintain executive's calendar - Interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, efficient, as well as a high level of professionalism and confidentiality - Organize, maintain, and update electronic databases and paper file - Flexibility with work hours - Strong attention to detail - Be comfortable dealing with a diverse variety of people on the telephone, e-mail and in person, in a friendly, efficient and professional manner - Outstanding organizational skills and the ability to prioritize tasks and manage multiple projects simultaneously - Ability to handle confidential information with discretion - Should be experienced meeting the needs of a high-level Executive - Ability to stay one step ahead in this fast-moving environment - Ability to prioritize and meet tight deadlines while demonstrating poise, resourcefulness and the highest level of professionalism - At least 1-2 years professional experience required Preferred Qualifications: - Agency experience a plus - A demonstrated interest in fashion, beauty, media, and/or entertainment preferred - Direct industry experience a plus Nice-to-Have Skills: Resourcefulness, Multitasking, Interest in fashion, Client-facing skills Benefits: Health care, Retirement, Vacation, Other paid time off, Additional offerings