Temporary HR and Admin Assistant

Summary: EBR Systems, Inc. is a pioneering company in cardiac technology, focused on creating innovative medical devices. They are seeking a highly organized HR and Office Assistant to support HR operations and ensure smooth office functioning at their Santa Clara headquarters. Responsibilities: - Serve as the primary on-site receptionist - welcoming visitors, managing building access, and creating a professional first impression - Handle incoming mail and packages, including scanning and routing checks and sending tax documents to Paylocity - Own office supply and snack inventory - proactively monitoring levels and placing orders to keep the office stocked - Provide data entry and administrative support in Paylocity (HRIS) - Coordinate interview scheduling across hiring managers and candidates, ensuring a smooth candidate experience - Assist with maintaining the Employee Handbook and other HR compliance related tasks - Coordinate with reps and hospital credentialing offices to resolve outstanding requirements and minimize time-to-access delays - Assist with planning and execution of company events, including Town Hall meetings, team gatherings, and milestone celebrations - Assist with planning and execution of senior leadership events (offsites) - Support facilities coordination as needed across our office locations Required Qualifications: - 1–2 years of administrative, office operations, or HR support experience - Strong organizational skills and attention to detail - you follow through and nothing falls through the cracks - Warm, professional communication style; comfortable being the first point of contact - Proficiency with Microsoft Office/M365; experience with an HRIS (Paylocity a plus) is a bonus - Discretion with confidential information - HR handles sensitive data and you'll treat it accordingly Required Skills: Paylocity, Microsoft Office, HRIS