Administrative Assistant/IEWBC (UEC)

Summary: University Enterprises Corporation at CSUSB (UEC) supports the university's educational mission by providing quality services that complement the instructional program. The Administrative Assistant will work independently to manage phone calls, set appointments, assist with training courses, and maintain promotional materials, among other duties. Responsibilities: - Answer phones, route calls, and take messages - Set appointments for consultants - Call clients the day before their appointments to remind and confirm who they are seeing and the time and date of appointment - Check emails for online appointment requests - Assist with training courses, workshops and event planning - Updating mailing lists, internal staff databases, and statistical information - Keeps promotional materials ready and keeps inventory of stock, places orders and verifies receipts - Assist in execution of traditional or digital campaigns - Attend outreach events including set up and break down of booths - Other duties as assigned - Some travel between sites may be required Required Qualifications: - High school diploma - One year of experience in general office clerical work - Well-developed communication skills and computer skills including Microsoft office suite and ability to quickly and accurately learn other electronic databases and programs - Ability to conduct web-based research, and use Social Media effectively - Strong interpersonal and communication skills along with excellent customer service skills - Must possess a thorough knowledge of correct English grammar, spelling, punctuation, as well as knowledge of office methods, procedures, and practices - Must have the ability to follow directions, take initiative, be flexible, can multi-task and make decisions on a day-to-day basis, and be accountable for work performed - Must have the ability to work with diverse populations Preferred Qualifications: - Bilingual/Spanish a plus Required Skills: Microsoft Office Suite, Web-based Research, Social Media, Spelling, Punctuation, Customer Service Skills, English Grammar Benefits: Sick pay accruals., Workers' Compensation, Unemployment Insurance, State Disability Insurance.