Administrative Assistant III

About the Department

Performs a variety of moderately complex administrative and secretarial tasks which may include responding to phone and in person inquiries, typing, monitoring budget, entering information into computer, maintaining calendar, making travel arrangements and scheduling appointments to assist the head of a major administrative unit.

Position Duties

1. Provides detailed information requiring interpretation of guidelines regarding department's programs and policies; responds to inquiries by phone or in person; researches and resolves problems and complaints. 
2. Assists in budget process; informs the campus officer, dean or AVP regarding budget status; prepares and maintains accurate and up-to-date budget records; assists in compiling information for Department's budget request. 
3. Oversees student employees; establishes schedule and assigns tasks; monitors and review performance. 
4. Reviews and processes P-Cards, requisitions orders and invoices; ensures that content is accurate and conforms to current policy. 
5. Maintains discretion and confidentiality in all work and interactions. 
6. Assists and provides support with special events and provides clerical support for committees, special projects, and task forces. 
7. Provides leadership to other clerical employees; serves as informational resource to staff. 
8. Reviews and responds to in-coming correspondence; types and proofs correspondence, reports, and exams; assists in preparing comprehensive reports. 
9. Processes timesheets, invoices, forms and information; enters information into computer system. 
10. Monitors activity of department to ensure all forms and reports are completed by deadline; assists in completing forms and reports. 
11. Performs various administrative tasks including maintaining calendar, scheduling appointments, making travel arrangements and preparing authorization for reimbursement, and arranging meetings. 
12. Other duties as assigned.

Minimum Qualifications

High School diploma or GED and completion of a minimum of one course beyond high school related to office or administrative support skills, advanced Microsoft Office skills to include word processing, spreadsheets, databases, graphics, web page development and 3 years of experience in an office environment working in an administrative support role. 

Assessment for the appropriate level of Microsoft Office skills will be required.

Other Qualifications

Knowledge, Skills, Abilities and Worker Characteristics:

• Knowledge of budgets
• Knowledge of computer and office applications 
• Writing and proofreading skills 
• Research skills 
• Ability to work with the public and individuals from diverse backgrounds