Administrative Assistant - Production

Summary: Brookwood Church is seeking a Part-Time Production Administrative Assistant to support their Production Department. The role involves providing administrative, scheduling, and coordination support to ensure smooth operations and effective volunteer care. Responsibilities: - Maintain and update Production’s Blueprint calendar, planning timelines, and HUB administrative tasks - Process Production-related requests submitted through the HUB and ensure timely communication and completion - Collect receipts, categorize purchases, and submit weekly credit card reports - Assist with ordering supplies, equipment needs, and tracking purchase status - Serve as the primary administrative contact for internal ministries, volunteers, and staff requiring Production support - Update service plans, upload necessary documents, and ensure accuracy across all Production Planning Center schedules/items - Create, email, print and distribute Sunday Script from Welcome, order of service and Teaching Pastor’s Manuscript - Assist with content, updates, and administrative prep for departmental playbooks and ministry highlight coordination - Maintain and update staff scheduling for weekend services, events, and weekly responsibilities - Maintain and update volunteer scheduling for weekend services for Spanish, Deaf and Portuguese Ministries - Coordinate birthday cards, prayer requests, thank-you notes, and general volunteer care - Record weekly volunteer attendance, follow up with team leads, and support onboarding/communication - Provide onsite administrative support during Sunday services including volunteer coordination, check-in, scheduling needs, and various operational tasks - Prepare and upload completed podcast files, add descriptions, schedule posting, and ensure correct metadata - Employee Prayer – 1.5 hrs/week - Production Meeting – 2 hrs/week - Blueprint Meeting – 2 hrs/week - Staff Meeting – .5 hrs/week (based on a monthly 2-hour meeting) Required Qualifications: - Strong administrative and organizational skills - Ability to manage multiple tasks and meet weekly deadlines - Comfortable learning and using digital tools such as Planning Center, HUB, and shared calendars - Strong written and verbal communication - Professional, friendly, and ministry-minded demeanor - Ability to work Sundays is required Required Skills: Planning Center, Calendar management, Credit card reconciliation, Inventory management, Volunteer scheduling, Podcast uploading