Office Administrator II

Summary: Braun Intertec is hiring for an Office Administrator II for their Houston, Texas office. This position provides administrative support for projects and office locations/departments, with responsibilities that may vary based on assignment. Responsibilities: - Take calls placed to office location, provide information, and/or direct/forward appropriately - Operate and maintain phone system - Assist clients with routine requests and in the absence of the Project Manager - Greet/direct/assist office/department visitors (both internal and external) - Provide assistance in various internal initiatives (including event/meeting set up, safety initiatives, or other) - Coordinate meetings, lunches, travel, and seminars/conferences including all logistical arrangements - Department/Office related expense and invoice coordination, including coding and submission to Finance - Create and maintain spreadsheets/documentation in order to track usage, purchase orders, and other statistical items as associated with office location/department - Responsible for office supplies: ordering and maintaining business and office supplies through a company-designated source - Prepares out-going mail, UPS Shipments, and arranging for courier services - Operates and maintains copiers, binding equipment, postage machine, and other various business equipment - Prepare and assist with various power point presentations, forms, signs/flyers, and statistical reports - Participate in production meetings, produce meeting minutes, generate/compile operations reporting - Perform final formatting review and deliverable generation for reports/proposals: to include adherence to Braun Intertec Document Standards related to both Word and Adobe/PDF capabilities - Verify and input data/information into a variety of software systems to be used for deliverables. (Can include OpenGround, OnBase, Microsoft Suite, the ERP system, etc.) - Assist with Project File Clean Up and Archiving - Assist Project Management staff with organization of project information and documentation, (Includes the ERP System, SharePoint, Metafield, etc.), including research of historical Braun Intertec projects - Other project-related duties, as assigned Required Qualifications: - Demonstrated ability to organize and prioritize multiple tasks efficiently and simultaneously with minimal supervision - Strong analytical and problem-solving skills - Accurate typing and data entry skills - Good communication/customer service skills via telephone, e-mail, and in-person interactions - Ability to maintain flexibility in stressful peak times - Ability to read and check for appropriate use of English language in documentation and correspondence - Ability to read and comprehend instructions and correspondence - Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals - High school diploma or equivalent, some post-secondary education preferred - Valid drivers license and acceptable driving record - Microsoft Office Suite experience required Preferred Qualifications: - at least 1 year of administration experience preferred - additional database experience preferred Required Skills: Typing, Data entry, Microsoft Office Suite, Document formatting, Use of ERP systems, Use of SharePoint, Use of Adobe/PDF tools, Analytical skills, Customer service