Braun Intertec Corporation→
Office Administrator II
Entry LevelOn-siteFull-time
Location
Houston, TX
Salary
$40k–$59k/yr
Experience
No experience required
Posted
1 month ago
Skills
typingdata entrymicrosoft office suitedocument formattinguse of erp systemsuse of sharepointuse of adobe/pdf toolsanalytical skillscustomer service
Job Description
Summary: Braun Intertec is hiring for an Office Administrator II for their Houston, Texas office. This position provides administrative support for projects and office locations/departments, with responsibilities that may vary based on assignment.
Responsibilities:
- Take calls placed to office location, provide information, and/or direct/forward appropriately
- Operate and maintain phone system
- Assist clients with routine requests and in the absence of the Project Manager
- Greet/direct/assist office/department visitors (both internal and external)
- Provide assistance in various internal initiatives (including event/meeting set up, safety initiatives, or other)
- Coordinate meetings, lunches, travel, and seminars/conferences including all logistical arrangements
- Department/Office related expense and invoice coordination, including coding and submission to Finance
- Create and maintain spreadsheets/documentation in order to track usage, purchase orders, and other statistical items as associated with office location/department
- Responsible for office supplies: ordering and maintaining business and office supplies through a company-designated source
- Prepares out-going mail, UPS Shipments, and arranging for courier services
- Operates and maintains copiers, binding equipment, postage machine, and other various business equipment
- Prepare and assist with various power point presentations, forms, signs/flyers, and statistical reports
- Participate in production meetings, produce meeting minutes, generate/compile operations reporting
- Perform final formatting review and deliverable generation for reports/proposals: to include adherence to Braun Intertec Document Standards related to both Word and Adobe/PDF capabilities
- Verify and input data/information into a variety of software systems to be used for deliverables. (Can include OpenGround, OnBase, Microsoft Suite, the ERP system, etc.)
- Assist with Project File Clean Up and Archiving
- Assist Project Management staff with organization of project information and documentation, (Includes the ERP System, SharePoint, Metafield, etc.), including research of historical Braun Intertec projects
- Other project-related duties, as assigned
Required Qualifications:
- Demonstrated ability to organize and prioritize multiple tasks efficiently and simultaneously with minimal supervision
- Strong analytical and problem-solving skills
- Accurate typing and data entry skills
- Good communication/customer service skills via telephone, e-mail, and in-person interactions
- Ability to maintain flexibility in stressful peak times
- Ability to read and check for appropriate use of English language in documentation and correspondence
- Ability to read and comprehend instructions and correspondence
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
- High school diploma or equivalent, some post-secondary education preferred
- Valid drivers license and acceptable driving record
- Microsoft Office Suite experience required
Preferred Qualifications:
- at least 1 year of administration experience preferred
- additional database experience preferred
Required Skills: Typing, Data entry, Microsoft Office Suite, Document formatting, Use of ERP systems, Use of SharePoint, Use of Adobe/PDF tools, Analytical skills, Customer service