HR Operations Administrator

HR Operations Administrator Location: Old Toongabbie, New South Wales This is where your work makes a difference. At Baxter, we believe every person—regardless of who they are or where they are from—deserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond. Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results. Here, you will find more than just a job—you will find purpose and pride. The Role: We’re excited to offer an opportunity for a motivated and dynamic individual to join our HR team as an HR Operations Administrator in a 10-month fixed term Parental cover role. In this role, you will provide essential administrative and operational support to the HR team, People Leaders, and employees across ANZ. As a key team member, you’ll bring strong organisational skills and attention to detail to help ensure the seamless delivery of HR processes and initiatives. This is a fantastic entry point into Human Resources, offering the chance to learn, grow, and collaborate within a supportive team environment and under experienced HR leadership. About You You are highly organised, detail-oriented, and eager to build a career in Human Resources. With a proactive and positive mindset, you take pride in delivering accurate and timely work while managing multiple priorities in a fast-paced environment. You are a strong communicator who enjoys collaborating with others and building relationships across the business. Most importantly, you are adaptable, curious, and motivated to learn—bringing a genuine passion for people and a willingness to contribute to a high-performing HR team. Join us at Baxter and be part of a purpose-driven organisation making a meaningful impact in healthcare. Apply now to kickstart a rewarding HR career! This is a 10-month fixed-term opportunity based at the Baxter Old Toongabbie office. Key Responsibilities: Prepare all employment-related contracts, letters, and new employee documentation Manage the HR Operations mailing Inbox within SLAs Coordinate the approval and distribution of employment-related contracts, letters, and new documentation within SLAs Collaborate with the Talent Acquisition and Payroll teams to ensure new employees are properly set up on our HRIS and Payroll system Manage employment job changes, such as promotions, secondments, and workplace flexibility agreements, and update them via HR Tracker Oversee employee terminations and ensure a well-managed off-boarding process Ensure the accuracy and integrity of employee data in HRIS, including regular data matching checks between Workday and the Payroll system ADP Liaise with People Leaders regarding onboarding, offboarding, and employee data management Serve as a subject matter expert in the HRIS, assisting with queries from all Business Units related to reporting and process guidance Support the HR Business Partnering team and the wider HR team as needed Collaborate with subject matter experts across the business to find ways to simplify HR processes and implement automation Contribute to the regular updating of HR policies and procedures with support from the HR team Collect necessary data and generate reports as needed, using both current tools and potential new methods to create HR dashboard components Assist with administering our Service Awards and Recognition Program, supporting the Talent Management team Gather relevant information quarterly to create a regular HR update for Business Partners to deliver at Business Unit leadership team meetings. Requirements: Tertiary qualifications in HR or a related fields Prior experience working on HRIS such as Workday is desirable Proven administrative skills and solid attention to detail Ability to maintain confidentiality and discretion Ability to work in a fast-paced and busy environment Previous experience providing support to an HR team in a complex environment is highly desired Solid experience in Microsoft Word, Excel, and Outlook Experience in Microsoft Teams, Adobe Sign, and/or Workday is highly desired Ability to work autonomously. Able to balance multiple tasks based on priorities Well-developed interpersonal skills Ability to work to deadlines and at a fast pace. #li-baxgen #LI-JB1 #ind-aus Equal Employment Opportunity Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic. Reasonable Accommodations Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information. Recruitment Fraud Notice Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.