Human Resources Coordinator

Summary: AZUL Hospitality is seeking a Human Resources Coordinator to foster an ideal working environment for hotel staff. The role involves directing, supervising, and coordinating daily activities, including recruiting, onboarding, and managing employee benefits and training. Responsibilities: - Assist with the preparation of all documents and forms related to the staff member personnel files and the hiring process, including but not limited to pre-screening and reference checks - Administer all staff member insurance programs - Create and place recruitment advertisements in appropriate news media according to EEOC guidelines, with assistance from General Manager - Oversee Paycom system and assists staff in the use of self-service module - Maintain Staff Services information system with accurate staff records and comply with Federal, State, and local laws - Process and assist with Workers Comp paperwork as needed - Process and assist with Guest Liability Claims as needed - Attend Departmental Meetings to take notes & track any training sheets, including but not limited to Life Safety Trainings - Maintain and update Associate Communication Boards - Assist with data entry on Team Member Monthly Newsletter - Process staff requests relative to FMLA, FLSA, ADA, Pregnancy Leave, Temporary Disability Insurance, and any other regulation relating to employment law, while accurately tracking on Paycom system and keeping the Azul Corporate Office and General Manager abreast of all claims/concerns - Monitor, audit, and support Time and Attendance system - Ensure all job descriptions are accurate and up to date while maintaining control of all changes and updates - Record and track performance appraisals for both line and managerial level staff through the use of Paycom system - Monitor Azul Hospitality's Learning programs and ensure Department Heads are maintaining compliance with all staff members - Ability to maintain positive relations with line staff, and managers, and communicate concerns to upper management while maintaining the highest level of confidentiality - High standards in attention to detail, organizational skills, and accuracy - Ability to work alone on a broad variety of projects - Counseling managers on candidate selection and recommending candidates for hire - Arrange, provide, and ensure training of new staff members to include familiarization of property, standard operating procedures, and policies - Serve as a role model to all staff members, adhering closely to policies and procedures, and practicing the highest standards of performance. Set the highest possible example in conduct, temperament, punctuality, and standards of work - Monitor and recommend all staff member activities and programs on a quarterly basis including additions, deletions, and changes - Complete routine Labor Reports & Productivity report, as well as any other staff reporting as needed - Ensure that all administrative procedures are in place and functioning effectively - Ensure that all required reports are completed on a timely basis - Be prepared to advise the General Manager of all matters relating to Staff Services - Attend daily operations meetings and weekly leadership meetings - Be familiar with Staff Member Handbook, all company policies, and benefits so that he/she can intelligently answer questions to staff members he/she supervises and to obtain answers from Azul Corporate Office for any question about policies or benefits he/she cannot answer Required Qualifications: - High school or equivalent education required - Ability to provide and maintain a valid drivers license as the position may require the operation of motorized and electric vehicles - Must be able to speak, read, write, and understand the primary language used in the workplace - Requires good communication skills, verbal, written and electronic - Considerable knowledge of complex mathematical calculations and computer programs - Must have excellent leadership capability and customer relations skills - Must be detail oriented with outstanding organizational and communication skills - Must possess intermediate computer skills - Must possess basic computational ability - Ability to analyze, foresee user needs, and makes judgments to ensure proper tools are provided at property level - Ability to effectively deal with internal and external customers some of whom will require high levels of patience, tact and diplomacy and collect accurate information to resolve conflicts - Knowledgeable about basic function of Windows OS, MS Office, PMS, PBX, Key system, and POS - Self-driven and able to work independently - Thorough knowledge of federal, state and local laws governing equal employment opportunity and civil rights, occupational safety and health, wage and hour issues, and labor relations, including, but not limited to the following statutes and their state and local analogues (where applicable): Title VII, ADEA, Equal Pay Act, Pregnancy Discrimination Act, FLSA, ADA, OSHA, FMLA, and NLRA - Ability to maintain positive relations with line staff, and managers, and communicate concerns to upper management while maintaining the highest level of confidentiality - High standards in attention to detail, organizational skills, and accuracy - Ability to work alone on a broad variety of projects Preferred Qualifications: - Bachelors degree preferred - Previous Hotel/Resort experience preferred - 1 to 3 years of Human Resources preferred Required Skills: Paycom system, Staff Services information system, Workers Compensation paperwork, Guest Liability Claims processing, FMLA, FLSA, ADA, Pregnancy Leave, Temporary Disability Insurance, Employment law compliance, Time and Attendance system, Performance appraisal tracking, Learning program compliance, Windows OS, MS Office, PMS, PBX, Key system, POS, Mathematical calculations Benefits: Administer all staff member insurance programs., Process staff requests relative to FMLA, FLSA, ADA, Pregnancy Leave, Temporary Disability Insurance, and any other regulation relating to employment law, while accurately tracking on Paycom system and keeping the Azul Corporate Office and General Manager abreast of all claims/concerns.