Administrative Assistant - Salem

Summary: AMS | Association Management Services NW is the fastest growing HOA management company in the Pacific Northwest, offering limitless growth potential to its employees. The Association Administrator will handle high volumes of communication, assist in managing projects, and maintain detailed reports for multiple associations. Responsibilities: - High volume of phone and email communication with vendors, Owners, and Boards daily - Proof, edit and process several types of correspondence and mailings for multiple Associations as needed - Obtains bids, create, and sends work orders and assist managers in overseeing projects and activities of contract service representatives such as landscapers, exterminators, trash collectors, major repair contractors, utility service repairers, and swimming pool staff - Submit reservation requests for Board and Owner meetings and arrange for a location as needed - Attend Board meetings at least once per quarter, and as requested by Board and/or Manager (most meetings are remote via Zoom or Go to Meeting) - Create and maintain various detailed reports, take inventories, and update specific reference spreadsheets and lists - Document all correspondence in the Owner database and track time daily Required Qualifications: - High volume of phone and email communication with vendors, Owners, and Boards daily - Proof, edit and process several types of correspondence and mailings for multiple Associations as needed - Obtains bids, create, and sends work orders and assist managers in overseeing projects and activities of contract service representatives such as landscapers, exterminators, trash collectors, major repair contractors, utility service repairers, and swimming pool staff - Submit reservation requests for Board and Owner meetings and arrange for a location as needed - Attend Board meetings at least once per quarter, and as requested by Board and/or Manager (most meetings are remote via Zoom or Go to Meeting) - Create and maintain various detailed reports, take inventories, and update specific reference spreadsheets and lists - Document all correspondence in the Owner database and track time daily Required Skills: Microsoft Excel, Database Management, Report Creation, Vendor Management Benefits: Paid Volunteer Time – After your first 90 days of employment you will receive paid volunteer hours each year to participate in TMG Cares Events that give back to the community., Benefits package with two different medical plan options. The employer contribution is 70% of the monthly premium., Vison and dental plans are available. The employer contribution is 75% of the monthly premium., Exceptional training and career development, ensuring you have the necessary skills to take you exactly where you want to go., Vacation accrual, 10 days per year., Sick time, 1 hour every 30 hours worked., 10 paid holidays., $25,000 company-paid term life insurance policy., Voluntary additional benefits, including insurance through AFLAC, cafeteria plan and flexible spending, short-term disability, term life, and AD&D insurance., 401(k) Retirement Plan with discretionary annual company match – available after 6 months of employment during company open enrollment periods January and July of each calendar year., Educational reimbursement of $500 a year to go towards certifications and accreditations.