Amrit Ocean Resort & Residences→
Administrative Assistant / Receptionist
Entry LevelOn-siteFull-time
Location
New York, NY
Salary
$75k–$80k/yr
Experience
No experience required
Posted
Today
Skills
microsoft wordmicrosoft excelmicrosoft powerpointmicrosoft outlookadministrative proceduresclerical procedures
Job Description
Summary: Highgate Ocean Resort & Residences is a premier real estate investment and hospitality management company. They are seeking an Administrative Assistant / Receptionist to provide administrative support to senior leadership and ensure smooth office operations at their corporate New York office.
Responsibilities:
- Answer multi-line telephone system, screen and direct calls in accordance with Highgate Standards
- Greet persons entering organization and direct guests to correct destination
- General administrative and clerical support
- Provide administrative support to senior leaders and department teams
- Manage calendars, schedule meetings, and coordinate appointments
- Arrange travel, accommodations, meeting logistics, and itineraries as needed
- Notify proper personnel of overnight deliveries
- Maintain conference room calendars
- Maintain company extension list
- Handle confidential information with professionalism and discretion
- Track expenses, process invoices, and assist with basic budget or department reporting as needed
- Maintain files, records, contact lists, and department documents
- Support office operations, including supplies, mail, deliveries, and general administrative needs
- Assist with special projects, events, employee programs, and company initiatives
- Maintain a clean, organized, and welcoming reception, office, and conference room environment
- Perform other duties as assigned
Required Qualifications:
- High school diploma or equivalent would be preferred
- Previous administrative, executive assistant, office coordinator, or receptionist experience preferred
- Experience supporting senior leaders or executives is a plus
- Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint
- Excellent verbal and written communication skills
- Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
- Knowledge of administrative and clerical procedures
- Comfortable using computers and relevant office software applications
- Ability to interact professionally with all levels of employees, executives, guests, and visitors
- Ability to multitask, prioritize, and remain organized in a busy office environment
- Detail-oriented with strong follow-through
- Must maintain a warm, friendly, and professional demeanor at all times
- Must maintain high standards of personal appearance and grooming
- Ability to handle confidential information with discretion
- Demonstrates initiative, professionalism, and a service-focused mindset
Required Skills: Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Administrative procedures, Clerical procedures