Administrative Assistant / Receptionist

Summary: Highgate Ocean Resort & Residences is a premier real estate investment and hospitality management company. They are seeking an Administrative Assistant / Receptionist to provide administrative support to senior leadership and ensure smooth office operations at their corporate New York office. Responsibilities: - Answer multi-line telephone system, screen and direct calls in accordance with Highgate Standards - Greet persons entering organization and direct guests to correct destination - General administrative and clerical support - Provide administrative support to senior leaders and department teams - Manage calendars, schedule meetings, and coordinate appointments - Arrange travel, accommodations, meeting logistics, and itineraries as needed - Notify proper personnel of overnight deliveries - Maintain conference room calendars - Maintain company extension list - Handle confidential information with professionalism and discretion - Track expenses, process invoices, and assist with basic budget or department reporting as needed - Maintain files, records, contact lists, and department documents - Support office operations, including supplies, mail, deliveries, and general administrative needs - Assist with special projects, events, employee programs, and company initiatives - Maintain a clean, organized, and welcoming reception, office, and conference room environment - Perform other duties as assigned Required Qualifications: - High school diploma or equivalent would be preferred - Previous administrative, executive assistant, office coordinator, or receptionist experience preferred - Experience supporting senior leaders or executives is a plus - Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint - Excellent verbal and written communication skills - Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook - Knowledge of administrative and clerical procedures - Comfortable using computers and relevant office software applications - Ability to interact professionally with all levels of employees, executives, guests, and visitors - Ability to multitask, prioritize, and remain organized in a busy office environment - Detail-oriented with strong follow-through - Must maintain a warm, friendly, and professional demeanor at all times - Must maintain high standards of personal appearance and grooming - Ability to handle confidential information with discretion - Demonstrates initiative, professionalism, and a service-focused mindset Required Skills: Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Administrative procedures, Clerical procedures