Property Administrator

Summary: AJ Dagny Company specializes in providing commercial real estate management services. The Property Administrator will support the day-to-day operations of a commercial property portfolio through tenant communication, vendor coordination, property inspections, and administrative support. Responsibilities: - Perform routine property inspections and document follow-up items - Assist Property Managers with day-to-day operations of assigned commercial properties - Coordinate tenant move-ins and move-outs - Assist with property-related projects, maintenance items, and operational tasks as directed by Property Managers - Travel to property sites as needed - Respond to tenant emails and route or resolve requests as appropriate - Dispatch vendors as directed by the Property Manager - Follow up with vendors regarding scheduling, service completion, and documentation - Maintain professional, clear, and timely communication with tenants, vendors, ownership representatives, and internal team members - Assist with solicitation of service proposals for recurring contracts and as-needed property work - Assist with creation and administration of vendor contracts - Prepare or help organize requests for proposals - Track vendor contract status, service agreements, and related documentation - Assist Property Managers with rent collection follow-up - Complete electronic invoice coding - Track tenant billback items - Assist with invoice review and understanding property-related charges - Assist the Senior Property Accountant with documentation for the annual 1099 process - Track certificates of insurance for tenants and vendors - Maintain organized electronic records for property files, contracts, proposals, COIs, tenant correspondence, and vendor documentation - Assist with preparation of professional letters, notices, and tenant communications - Help ensure property documentation is complete, current, and accessible to the team - Provide general support to Property Managers, Senior Property Accountant, and leadership as needed - Assist with special projects, process improvements, tenant communications, and property initiatives - Help identify opportunities to improve organization, follow-up, communication, and service delivery across the portfolio Required Qualifications: - Entry-level position; 1–2 years of property management, real estate, administrative, customer service, facilities, or accounting-related experience preferred - Customer service focused attitude - Ability to problem solve and self-start on tasks - Ability to communicate effectively and understandably to others - Ability to produce well-written and professional emails - Ability to produce professional letters - Ability to read and understand invoices - Ability to create a request for proposal for recurring contracts and as needed property work - Comfortable using Google Workspace and cloud-based systems - Valid Driver's License - Access to reliable transportation Required Skills: Property management, Tenant communication, Property inspections, Google Workspace, Invoice processing, Request for proposal creation, Contract administration, Certificate of insurance tracking, Electronic record keeping Benefits: 15 days of PTO annually to be used toward vacation or sick time, Paid holidays: New Year’s Eve, New Year’s Day, Memorial Day, Fourth of July, Labor Day, Thanksgiving, Day after Thanksgiving, Christmas Eve, and Christmas Day, Optional 401(k) participation commencing 1 year after start date – the company will match 50% of up to the first 6% contributed by the employee (e.g., the company will contribute 2% on a 4% employee contribution, 3% on a 6% employee contribution, etc.), Company contribution of up to 50% of health insurance costs, not to exceed $600 per month