Billing Administrator

Summary: Air Treatment Corporation is a dynamic, collaborative work environment. The Billing Administrator will gather data, calculate charges and fees, and create customer invoices for the Parts Department. Responsibilities: - Calculates costs for goods, services, and delivery/shipment of goods - Verifies accuracy of billing data, correcting any errors - Creates invoices, and other necessary billing documents, which may require calculation of credit terms, shipping charges, discounts, and costs of goods - Matches and approves vendor invoices against company purchase orders - Contacts vendors to request invoices that have not been received - Process customer credit cards payments and reconcile credit card charges for the cash deposit - Sends out customer invoices via USPS, e-mail and upload to customer payment portals - Contacts customers to obtain, verify, and update account information when necessary - Performs other related duties, as assigned Required Qualifications: - Basic understanding of clerical, accounting and administrative procedures - Excellent written and verbal communication skills - Excellent organizational and time management skills - Ability to solve problems as they arise - Proficient in Microsoft Office Suite or similar software - High school diploma or equivalent required - Prolonged periods sitting at a desk and working on a computer - Must be able to lift up to 15 pounds at a time Preferred Qualifications: - Associate degree or vocational school training preferred Required Skills: Clerical procedures, Accounting procedures, Administrative procedures, Microsoft Office