One Workplace→
Closeout Coordinator I
Entry LevelHybrid
Location
US-WA-Seattle
Salary
$50k–$58k/yr
Experience
Not specified
Posted
1 day ago
Skills
order auditinginvoice verificationproject documentation managementaccounts payable collaborationcredit memo processingproject close-out coordinationvendor partner communicationpurchasinginvoicing
Job Description
Summary: One Workplace is a company focused on providing innovative solutions in workspace development, and they are seeking a Closeout Coordinator I. This entry-level role is responsible for supporting the accurate completion of project close-out activities, ensuring financial and operational integrity by auditing documentation and coordinating with internal teams.
Responsibilities:
- Review orders and invoices for errors, discrepancies, or missing information (e.g., tax codes, processing codes, sales codes, product details)
- Verify final invoices and ensure alignment with project documentation
- Work with project coordinators to resolve discrepancies or clarify order details
- Serve as the point of contact for vendor partner AP inquiries before escalation to AP or Supervisors
- Cancel orders or individual lines as needed
- Support project order clean-up and ensure all documentation is complete
- Assist in reviewing and closing out completed orders, especially backlog from prior periods
- Collaborate with Accounts Payable for cost verification and request expense reports when necessary
- Process and track credit memos related to project orders
- Close out core orders and lock projects upon receipt of final invoices
- Generate and support Project Invoice Packages for final billing
- Ensure projects are closed accurately and in a timely manner
Required Qualifications:
- Associate Arts degree (A.A.) or equivalent from a two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience to fulfill essential job duties
- Attention to detail; ability to prioritize workload; ability to work under pressure; product/vendor knowledge
- Complex reading and writing skills, basic math skills; judgment/decision making; analysis/comprehension
Preferred Qualifications:
- purchasing and/or invoicing background preferred
Required Skills: Order auditing, Invoice verification, Project documentation management, Accounts Payable collaboration, Credit memo processing, Project close-out coordination, Vendor partner communication, Purchasing, Invoicing
Benefits: 15 days of PTO, 8 Paid holidays, Medical/Dental/Vision Insurance, Profit Sharing, 401k + Employer Match, Wellness App with reimbursement of up to $500/year
Benefits
15 days of PTO
8 Paid holidays
Medical/Dental/Vision Insurance
Profit Sharing
401k + Employer Match
Wellness App with reimbursement of up to $500/year