Closeout Coordinator I

Summary: One Workplace is a company focused on providing innovative solutions in workspace development, and they are seeking a Closeout Coordinator I. This entry-level role is responsible for supporting the accurate completion of project close-out activities, ensuring financial and operational integrity by auditing documentation and coordinating with internal teams. Responsibilities: - Review orders and invoices for errors, discrepancies, or missing information (e.g., tax codes, processing codes, sales codes, product details) - Verify final invoices and ensure alignment with project documentation - Work with project coordinators to resolve discrepancies or clarify order details - Serve as the point of contact for vendor partner AP inquiries before escalation to AP or Supervisors - Cancel orders or individual lines as needed - Support project order clean-up and ensure all documentation is complete - Assist in reviewing and closing out completed orders, especially backlog from prior periods - Collaborate with Accounts Payable for cost verification and request expense reports when necessary - Process and track credit memos related to project orders - Close out core orders and lock projects upon receipt of final invoices - Generate and support Project Invoice Packages for final billing - Ensure projects are closed accurately and in a timely manner Required Qualifications: - Associate Arts degree (A.A.) or equivalent from a two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience to fulfill essential job duties - Attention to detail; ability to prioritize workload; ability to work under pressure; product/vendor knowledge - Complex reading and writing skills, basic math skills; judgment/decision making; analysis/comprehension Preferred Qualifications: - purchasing and/or invoicing background preferred Required Skills: Order auditing, Invoice verification, Project documentation management, Accounts Payable collaboration, Credit memo processing, Project close-out coordination, Vendor partner communication, Purchasing, Invoicing Benefits: 15 days of PTO, 8 Paid holidays, Medical/Dental/Vision Insurance, Profit Sharing, 401k + Employer Match, Wellness App with reimbursement of up to $500/year