Clerk Typist (HELPS)

CLERK TYPIST (HELPS) - 12 Month Position

 

 

DISTINGUISHING FEATURES OF THE CLASS:

The work involves the performance of standardized clerical tasks such as routine typing. Work is performed under the direct supervision of a higher ranking employee, who gives detailed instructions for new assignments and practices. Does related work as required.

 

TYPICAL WORK ACTIVITIES:

Purchasing, managing supplies;

Types forms, form letters, bills, vouchers, records, reports, and similar materials;

Collects money and accounts for petty cash;

Answers telephone, take messages, relays information directly or over intercommunication system;

Assists in the preparation of payrolls;

Files correspondence, memoranda, reports and other materials;

Acts as receptionist, directing callers to the proper person or office; and gives information of a routine nature; Operates other office machines;

Responsible for incoming and outgoing mail to the District

Indexes materials;

Utilizes enhanced computer systems and equipment in the completion of assigned clerical tasks;

Monitors door security.

Operates web-based security control system.

 

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Technology skills;

Communication and Interpersonal skills;

Working knowledge of office terminology procedures, and equipment;

Working knowledge of business arithmetic and English;

Ability to type from clear copy or rough draft at a reasonable rate of speed;

Ability to understand and follow oral and written instructions;

Ability to write legibly;

Clerical aptitude;

Mental alertness;

Neatness;

Tact and courtesy;

Capable of performing the essential functions of the position with or without reasonable accommodation.

 

MINIMUM QUALIFICATIONS:

Graduation from high school or possession of a high school equivalency diploma including or supplemented by a course in typing.

 

SPECIAL REQUIREMENTS:

As required by law or statute, subject to medical examination including tuberculin (TB) test, at time of appointment. Subject to a suitability background check investigation, including fingerprinting, local law enforcement check, and verification check of citizenship/residency. A criminal record does not necessarily disqualify applicants from employment, rather an individualized determination will be made.

 

NOTE 1: Office clerical experience, including typing, may be substituted for the high school requirement on a year for year basis.

NOTE 2: Verifiable part-time and/or volunteer experience will be pro-rated toward meeting full-time experience requirements.