Talent Acquisition Coordinator

Summary: ArborWorks, LLC is a nationwide leader in professional vegetation management, specializing in utility line clearance and environmental projects. The Talent Acquisition Coordinator supports full-cycle recruiting operations across multiple states, managing candidate communications and ensuring a compliant candidate experience. Responsibilities: - Schedule and coordinate interviews across multiple locations and time zones - Serve as a primary point of contact for candidates throughout the hiring process - Manage candidate communications, confirmations, follow‑ups, and scheduling changes - Support a positive, professional, and inclusive candidate experience - Maintain accurate and timely candidate records within the Applicant Tracking System (ATS) and HRIS - Track candidate progress through the hiring pipeline and update statuses accordingly - Assist with generating recruiting reports and dashboards as requested - Support recruiting activities across multiple states in alignment with established hiring practices - Assist with background checks, I 9 processing, and pre employment requirements in accordance with federal and state guidelines - Partner with HR and recruiting leadership to support consistent and compliant hiring workflows - Communicate with candidates in both English and Spanish, as required - Translate candidate communications, interview instructions, and onboarding materials as needed - Support inclusive hiring practices by assisting diverse candidate populations - Assist with preparing, sending, and tracking offer letters under recruiter or HR leadership direction - Coordinate pre‑employment steps, including background checks, drug screens, and onboarding scheduling - Monitor pre‑hire progress and follow up to support timely completion of requirements - Schedule and coordinate new hire onboarding sessions across multiple locations or virtually - Facilitate and present HR onboarding sessions as assigned - Present key onboarding topics such as company policies, benefits overviews, and HR resources - Support completion and tracking of onboarding documentation - Answer routine new‑hire questions and escalate complex inquiries appropriately - Support high‑volume hiring initiatives, job fairs, and recruiting events - Assist with recruiting process improvements and workflow enhancements - Monitor and manage shared recruiting inboxes and respond to inquiries in a timely manner - Support special projects and administrative tasks related to talent acquisition Required Qualifications: - Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent work experience - 1–3 years of experience in recruiting coordination, HR support, or administrative roles - Bilingual proficiency in English and Spanish - Ability to Travel 10-20% - Strong organizational and time‑management skills - Excellent written and verbal communication skills - Comfort presenting to groups in both in‑person and virtual settings - Ability to manage multiple priorities in a fast‑paced environment - Proficiency with ATS/HRIS platforms and Microsoft Office (Excel, Outlook, Word) - High attention to detail and commitment to confidentiality Preferred Qualifications: - Experience supporting multi‑state recruiting environments - Familiarity with employment and pre‑employment processes across different jurisdictions - Experience supporting recruiting events or large‑scale hiring initiatives Required Skills: Applicant Tracking System (ATS), Human Resources Information System (HRIS), Microsoft Excel, Microsoft Outlook, Microsoft Word, Recruiting coordination, Pre-employment processes, Onboarding coordination, Multi-state recruiting compliance, Bilingual proficiency in English and Spanish